Executive Assistant to Management - PostEx

Our client PostEx is hiring a Executive Assistant to Management in Lahore.

About the Role We are looking for a highly organized, proactive, and discreet Executive Assistant to Management to provide high-level administrative, operational, and coordination support to senior management. The ideal candidate will be responsible for managing executive schedules, coordinating meetings and communications, supporting management initiatives, and ensuring timely follow-up on key business matters.

Key Responsibilities

• Manage and maintain senior management's calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including scheduling, agendas, meeting rooms, and required materials.
• Prepare meeting briefs, presentations, reports, minutes, and follow-up action trackers.
• Ensure timely follow-up on decisions, action items, and assignments given by management.
• Coordinate with department heads and key stakeholders on behalf of senior management.
• Handle confidential and sensitive business information with a high level of discretion.
• Support management in special projects, business initiatives, and cross-functional assignments.
• Assist with travel arrangements, including flight bookings, accommodation, transportation, and itineraries.
• Manage executive correspondence, emails, calls, and other communications as required.
• Prepare and organize business documents, reports, presentations, and management dashboards.
• Maintain an effective filing and documentation system for executive-level records.
• Conduct research and compile information required for management decision-making.
• Monitor deadlines and ensure important commitments and deliverables are tracked.
• Act as a professional liaison between management and internal/external stakeholders.
• Support management during business visits, events, conferences, and other official engagements.
• Handle ad-hoc responsibilities and assignments delegated by senior management.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• 4–7 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Prior experience supporting C-level executives, CEOs, Directors, or senior management is highly preferred.
• Strong organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong interpersonal and stakeholder-management skills.
• High level of professionalism, discretion, and confidentiality.
• Strong follow-up and coordination skills with the ability to manage multiple priorities.
• Proficiency in MS Office/Google Workspace , particularly Excel, PowerPoint, Word, and Outlook/Gmail.
• Ability to prepare professional presentations, reports, meeting minutes, and executive summaries.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Willingness to work in a fast-paced and dynamic business environment.

Preferred Experience Experience in FinTech, Logistics, E-commerce, Technology, or other fast-paced organizations will be an advantage.

Key Competencies

• Executive & Calendar Management
• Communication & Correspondence
• Stakeholder Coordination
• Meeting & Event Management
• Travel & Itinerary Management
• Confidentiality & Discretion
• Reporting & Documentation
• Follow-up & Task Management
• Problem Solving
• Professionalism & Executive Presence
• Multitasking & Time Management