Executive Assistant to Managing Director

We are looking for a highly organized, proactive, and dynamic Executive Assistant to the Managing Director who can efficiently manage executive support while also handling communication and social media activities. The ideal candidate should be capable of multitasking, maintaining confidentiality, and coordinating with internal teams as well as external stakeholders.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments, travel, and daily schedule.

• Prepare presentations, reports, MOMs, and business correspondence.

• Coordinate with departments to ensure timely follow-ups on key tasks.

• Handle confidential documents and maintain accurate records.

• Manage the company's social media presence by coordinating content, creatives, reels, and digital campaigns.

• Draft and circulate professional emails, WhatsApp messages, newsletters, and other communications.

• Coordinate with designers, vendors, agencies, and other external partners.

• Assist in planning company events, meetings, and executive visits.

• Support administrative activities and special projects assigned by the Management.

Requirements

• Bachelor's degree in Business Administration, Management, Marketing, or a related field.

• 2–5 years of experience as an Executive Assistant, Executive Secretary, or similar role.

• Excellent verbal and written communication skills in English and Gujarati.

• Strong organizational and time-management abilities.

• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.

• Good understanding of social media platforms, content coordination, and digital communication.

• Ability to handle multiple priorities while maintaining confidentiality.

• A professional, presentable, and positive attitude with excellent interpersonal skills.

Preferred Skills

• Experience in coordinating with senior management.

• Knowledge of Canva, Meta Business Suite, or similar tools will be an added advantage.

• Experience in event coordination and vendor management is preferred.