Executive Assistant To Managing Director

Role & responsibilities

• Provide complete administrative and executive support to the Director.
• Manage the Director's daily calendar, appointments, meetings, and travel schedules.
• Coordinate meetings with clients, vendors, business partners, and internal departments.
• Prepare meeting agendas, MOM (Minutes of Meeting), presentations, reports, and business correspondence.
• Screen phone calls, emails, and other communications on behalf of the Director.
• Draft professional emails, letters, presentations, and official documents.
• Follow up with different departments regarding pending tasks and ensure timely completion.
• Coordinate with Sales, Marketing, Operations, Finance, HR, Production, and Purchase departments.
• Maintain confidential records, agreements, contracts, and important documents.
• Organize business travel, hotel bookings, transport arrangements, and expense reports.
• Prepare MIS reports, dashboards, trackers, and management reports.
• Monitor action items and ensure timely follow-up with stakeholders.
• Handle visitor management and coordinate executive meetings.
• Assist in preparing board meeting documents and management presentations.
• Maintain digital and physical filing systems.
• Support the Director in strategic planning and daily operational activities.
• Coordinate with external agencies, government offices, and service providers whenever required.
• Ensure effective communication across departments.
• Handle confidential business information with complete professionalism.
• Perform additional executive assignments as directed by the management.

Preferred candidate profile

• Graduate in Business Administration, Commerce, Management, or any relevant discipline.
• MBA will be an added advantage.
• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or Executive Secretary.
• Excellent verbal and written communication skills in English.
• Strong organizational and planning abilities.
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook).
• Professional attitude with excellent interpersonal skills.
• Ability to maintain confidentiality and work independently.
• Strong problem-solving and decision-making skills.
• Comfortable working in a fast-paced manufacturing environment.

Preferred Experience

Candidates having experience in any of the following industries will be preferred:

• Manufacturing
• Electronics
• Electrical Equipment
• LED Lighting
• Solar Energy
• Industrial Products
• Engineering
• Infrastructure

Key Competencies

• Professional Communication
• Executive Coordination
• Leadership Support
• Planning & Scheduling
• Business Etiquette
• Confidentiality
• Attention to Detail
• Analytical Thinking
• Organizational Skills
• Relationship Management
• Adaptability
• Decision Support