Executive Assistant To Managing Director

Dear Candidates,

Greetings!!

Company Name: Ecubix Smart Solutions

Industry: IT - Information Technology

Position: Executive Assistant to Director

Experience: 0.52 Years
Location: Thaltej, Ahmedabad
Reporting To: Director

WhatsApp: +91 9512002882

Email Id: Khushi.yadav@ecubix.io

About the Role

We are looking for a proactive, organized, and detail-oriented Executive Assistant to provide administrative and operational support to the Director. The ideal candidate should possess excellent communication skills, strong coordination abilities, and the capability to manage multiple priorities while maintaining confidentiality.

Key Responsibilities

• Manage and maintain the Director's calendar, appointments, schedules, and priorities.
• Coordinate internal and external meetings, including scheduling, agenda preparation, and logistics.
• Prepare, document, and circulate Minutes of Meetings (MoMs) with clear action items and timelines.
• Track and follow up on MoM action points to ensure timely closure.
• Handle email correspondence, phone calls, and communication on behalf of the Director.
• Prepare reports, presentations, MIS, and business documents as required.
• Coordinate with cross-functional teams and external stakeholders for various business initiatives.
• Arrange travel bookings, accommodation, and itineraries for business visits.
• Maintain confidential records, documents, and files with a high level of discretion.
• Assist in organizing events, leadership meetings, and management reviews.
• Support the Director in day-to-day administrative and operational activities.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 0.5 - 2 years of experience as an Executive Assistant, Personal Assistant, Coordinator, or Administrative Executive.
• Excellent verbal and written communication skills.
• Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Good organizational, multitasking, and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Professional attitude with strong interpersonal skills.
• Ability to work independently and manage priorities effectively.

Ready to be the Director's right hand and make an impact every day? We'd love to hear from you!

Apply by sharing your resume at: Khushi.yadav**@ecubix.io**
WhatsApp your CV to: +91 9512002882

If this role isn't for you but you know someone who'd be a great fit, share their profile with us.

Great referrals are always welcome!