Executive Assistant to Managing Director

. Executive & Calendar Management

• Manage the Founder/MD’s daily calendar, meetings, appointments, and schedules.
• Prioritize meetings based on business importance and urgency.
• Coordinate internal and external meetings with relevant stakeholders.
• Avoid scheduling conflicts and ensure adequate preparation time between important meetings.
• Send meeting reminders and ensure participants are available and prepared.

2. Meeting Management & MOM

• Prepare meeting agendas and relevant documents before meetings.
• Attend important management and business review meetings as required.
• Prepare professional Minutes of Meeting (MOM) with:
• Key discussion points
• Decisions taken
• Action items
• Owners
• Timelines
• Status
• Circulate MOMs promptly after meetings.
• Maintain a central tracker for all decisions and action points.

3. Follow-Up & Closure Management

• Follow up with department heads and team members on commitments given to the Founder/MD.
• Track pending tasks, decisions, approvals, and escalations.
• Highlight overdue or critical matters requiring management intervention.
• Ensure action items are closed within committed timelines.
• Maintain daily/weekly management follow-up dashboards.

4. Communication Management

• Draft professional emails, letters, meeting notes, presentations, and internal communications on behalf of the Founder/MD.
• Coordinate communication with employees, consultants, vendors, customers, distributors, government authorities, and other external stakeholders.
• Screen and prioritize incoming communication.
• Maintain professionalism and confidentiality in all communications.

5. Management Information & Reporting

• Collect important reports and MIS from various departments.
• Consolidate information into concise management summaries.
• Maintain trackers for:
• Key decisions
• Projects and initiatives
• Escalations
• Department commitments
• Management meetings
• Business priorities
• Provide daily and weekly status updates to the Founder/MD.

6. Cross-Functional Coordination

• Coordinate with departments such as:
• Sales & Business Development
• Marketing
• HR
• Finance & Accounts
• Procurement
• Supply Chain
• Production
• Quality
• R&D
• Operations
• Facilitate communication between the Founder/MD and functional teams.
• Ensure important instructions are communicated correctly and acknowledged by responsible owners.

7. Travel & Event Coordination

• Coordinate domestic and international travel arrangements.
• Manage flight, hotel, transportation, meeting schedules, and itineraries.
• Coordinate participation in exhibitions, conferences, customer meetings, and business events.
• Maintain all required travel documentation and schedules.

8. Documentation & Record Management

• Maintain confidential management documents and records.
• Organize agreements, presentations, MOMs, reports, approvals, and correspondence.
• Maintain structured digital folders for quick retrieval of information.
• Ensure important documents are properly version-controlled and archived.

9. Confidentiality & Governance

• Handle sensitive business, employee, financial, strategic, and management information with complete confidentiality.
• Maintain strict discretion regarding Founder/MD-level discussions.
• Ensure appropriate access control for confidential documents and information.

10. Special Projects

• Support the Founder/MD in strategic and special projects.
• Conduct basic research and prepare summaries for management decisions.
• Coordinate project timelines, stakeholders, and deliverables.
• Assist in preparation for management reviews, board-level discussions, and business presentations.

Pay: ₹12,672.34 - ₹45,856.65 per month

Work Location: In person