Executive Assistant to Managing Director

Location - 1. Gopalpura

2. Nehru Bazar near Ajmeri GateAbout the Role

We are looking for a highly organized, proactive, and dependable Executive Assistant to provide comprehensive support to the Managing Director. This is not a conventional administrative role—we are looking for someone who can anticipate requirements, take ownership, manage priorities independently, and ensure seamless execution of day-to-day activities.

The ideal candidate should be resourceful, detail-oriented, and capable of handling both professional and occasional personal coordination tasks with complete confidentiality and discretion.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Ensure timely follow-ups on tasks, commitments, and action items until closure.
• Prepare reports, presentations, correspondence, and meeting notes.
• Maintain records, documentation, and confidential information with accuracy.
• Handle administrative and operational coordination for the Managing Director.
• Assist in planning meetings, events, and business engagements.
• Support occasional personal coordination tasks for the Managing Director when required.
• Prioritize multiple assignments while maintaining high levels of professionalism and confidentiality.

Experience Required

• 3–5 years of experience as an Executive Assistant, Personal Assistant, Secretary, Office Coordinator, or similar administrative role supporting senior leadership.
• Experience working directly with founders, directors, or CXOs will be an advantage.
• Candidates with stable employment history and strong administrative coordination experience are preferred.

Educational Qualification

• Bachelor's degree in any discipline.
• Formal education or certification in Secretarial Practice or Executive Assistance will be an added advantage.

Required SkillsMust-Have Skills

• Exceptional follow-up and coordination skills (This is the most critical requirement.)
• Strong organizational and time management abilities.
• Ability to manage multiple priorities with minimal supervision.
• Excellent verbal and written communication skills in English.
• High level of integrity, discretion, and confidentiality.

Technical Skills

• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong documentation and reporting skills.
• Knowledge of shorthand is preferred but not mandatory.

Preferred Candidate Profile

• Highly dependable, disciplined, and detail-oriented.
• Proactive and solution-focused with a strong sense of ownership.
• Comfortable working in a fast-paced environment with changing priorities.
• Willing to handle both business-related and occasional personal coordination responsibilities for the Managing Director.
• Resides within a reasonable commuting distance from the office to ensure reliability and availability when required.

What We're Looking For

We are seeking someone who is more than an assistant - someone who can become a trusted partner to the Managing Director by staying ahead of deadlines, driving follow-ups, coordinating seamlessly across teams, and ensuring that nothing falls through the cracks. If you thrive in a high-responsibility role and enjoy bringing structure and efficiency to dynamic environments, we'd love to hear from you.

Pay: ₹18,000.00 - ₹35,000.00 per month

Work Location: In person