Executive Assistant To Managing Director

• Job Description : QH Talbros

  About us:
  QH Talbros Limited is a leading Tier-1 automotive company, specializing in the design and manufacturing of steering and suspension components for four-wheeler-- including passenger cars, commercial vehicles, off-road vehicles, tractors, and three-wheelers. Proudly part of the esteemed Talwar Group, QH Talbros specializes in delivering reliable ride control solutions for steering and suspension systems - enhancing vehicle performance for both today and the future.

  Established in 1986, QH Talbros has built a strong reputation and trust among leading automotive OEMs. Our valued clientele includes Maruti Suzuki, Renault-Nissan, Tata Motors, Mahindra & Mahindra, FIAT, Ashok Leyland, JCB, Eicher, Kubota, Terex, John Deere, Daimler, Force Motors, DANA, Polaris, Bajaj Motors, and many more.
  Why work with QH Talbros: We provide challenging and rewarding work opportunities, involving global, world-class customers. We values, Teamwork and Growth and prioritizes employee Well-being. We also offer a culture of continuous improvement and limitless opportunities. Our in-house capabilities span Design, CAD-CAE, Validation, and Testing, along with Product Development at state-of-the-art manufacturing facilities located in Gurgaon, Manesar, Pune, Chennai, and Dehradun. Our dedicated R&D center is based at the Gurgaon plant. Know more about us at: https://www.qhtalbros.com/

  Position: EA to MD (Manager)

  Education:
  Graduate/ Post Graduate
  Total Experience : 8+ years experience in similar / Auto Industry
  Proven experience as a Personal Assistant or Executive Assistant
  Behavioral Competencies

• Communication Skills

• Relationship management

• Customer Orientation / People Orientation

• Excellent organisational and Time Management skills

Responsibilities / Skill & Competency Requirements:

• Having good experiences with EA To MD

• Strong written and verbal Communication skills

• Travel Management

• Organise and manage complex travel itinerary including flights, accommodations and transportation.

• Ensure all travel arrangements are made in a timely and cost effective manner.

• Handle any changes or issues that arise during travel.
  Confidential and Sensitive Matters

• Manage and safe guard confidential information with discretion and integrity.

• Prepare and Handle sensitive document and communications.
  Visa and logistics

• Assist with visa applications and other travel related documentation for international travel.

• Coordinate logistics related to business trips, including travel insurance and itineraries.
  Day to Day Affairs

• Manage the Managing Directors calendar, scheduling meetings, appointments and personal engagements.

• Prioritize and handle incoming communication, including emails and mails, phone calls.

• Prepare and organize meeting materials, agendas and report.
  Meeting Coordination

• Schedule and coordination meetings conferences, virtual meetings and events, ensuring all logistics are handled.

• Liaise with other executives, clients and stakeholders to arrange meetings with follow-ups.

• Take minutes during meetings and prepare action items for follow-up.
  Administrative Support

• Draft, proofread and edit correspondence and report.

• Perform general office duties such as filling data entry and managing office supply.
  Special Projects

• Support the Managing Director on special projects and initiatives as needed.

• Conduct research and gather information to assist with decision making.

• Proficiency in office software (e.g. MS office suite, email platforms)

• Ability to handle sensitive information with confidentiality,

• Strong problem solving skills and attention to detail.

• Flexibility and adaptability in a fast paced environment.

• Preferred skills

• Experience with international travel arrangement and visa process.

• Knowledge of Project management tools and techniques.

• Ability to work under pressure and manage multiple priorities effectively.

Salary (CTC) - 16 LPA

Location : Udyog Vihar (Gurgaon)

Version: 0.0 QH Talbros