Executive Assistant to Managing Director

Job Summary

We are looking for a smart, well-organized, proactive, and professional Executive Assistant to the Managing Director. The candidate will provide comprehensive administrative, executive, and coordination support to the MD, ensuring effective management of schedules, meetings, communication, travel, and follow-ups.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to the Managing Director.
• Manage the MD's daily calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings, including scheduling and follow-ups.
• Prepare meeting agendas, presentations, reports, and other documents as required.
• Manage emails, correspondence, phone calls, and communications on behalf of the MD.
• Screen and prioritize incoming calls, messages, emails, and requests.
• Maintain a record of important tasks, commitments, and follow-ups for the MD.
• Coordinate with internal departments and external stakeholders on behalf of the MD.
• Follow up with concerned teams to ensure timely completion of assigned tasks.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Organize business meetings, conferences, appointments, and other engagements.
• Prepare and maintain confidential documents, records, and files.
• Assist the MD in preparing MIS reports, presentations, and management updates.
• Handle sensitive and confidential information with a high level of discretion.
• Maintain effective communication between the MD and senior management, employees, clients, vendors, and other stakeholders.
• Support the MD in personal and professional administrative requirements, as needed.
• Coordinate with visitors and guests meeting the MD.
• Maintain an organized filing and documentation system.
• Perform other executive assistance responsibilities assigned by the MD.

Required Qualification

• Any degree
• 2–5 years of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or similar role.
• Experience supporting senior management or a Managing Director is preferred.

Required Skills

• Excellent verbal and written communication skills.
• Strong proficiency in MS Office – Word, Excel, PowerPoint, and Outlook/email.
• Excellent calendar, appointment, and meeting management skills.
• Strong organizational and multitasking abilities.
• Excellent follow-up and coordination skills.
• Good drafting and documentation skills.
• Strong attention to detail and accuracy.
• Professional etiquette and interpersonal skills.
• Ability to communicate confidently with senior management and external stakeholders.

Interested Candidate can drop their resumes

[email protected]

Note : 2-5 Years Experience in EA only. Preferred Vellore Location Only.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person