Executive Assistant To Managing Director

About the Role

We are looking for a highly organized, proactive, and responsible Executive Assistant to the Managing Director. The candidate will work closely with the MD and will be responsible for managing day-to-day executive coordination, follow-ups, scheduling, communication, documentation, and other business-related activities.

This is a direct-reporting role to the Managing Director and requires a candidate who can handle confidential information, work independently, prioritize multiple tasks, and ensure timely execution of responsibilities.

Key Responsibilities

• Provide direct executive support to the Managing Director in day-to-day business activities.
• Manage the MD's calendar, appointments, meetings, and schedules.
• Coordinate meetings with internal teams, clients, vendors, business associates, and other stakeholders.
• Prepare meeting agendas, notes, presentations, reports, and other documents as required.
• Maintain confidential and sensitive business information with utmost discretion.
• Track important tasks, commitments, and action items assigned by the MD and ensure timely follow-up.
• Coordinate with various departments to obtain updates and ensure closure of pending matters.
• Assist the MD in business meetings, reviews, presentations, and discussions.
• Handle correspondence, emails, calls, and communication on behalf of the MD when required.
• Conduct research and compile relevant information to support business decisions and management discussions.
• Prepare MIS reports, summaries, trackers, and presentations as required.
• Coordinate travel arrangements including flights, hotels, transportation, itineraries, and meeting schedules.
• Accompany the MD on business travel whenever necessary.
• Maintain proper records and documentation of important meetings and business activities.
• Handle any additional assignments or special projects entrusted by the Managing Director.

Candidate Profile

The ideal candidate should be:

• Highly organized and detail-oriented.
• Excellent in verbal and written communication.
• Proactive, dependable, and capable of working independently.
• Comfortable working directly with senior management.
• Good at follow-ups, coordination, and task management.
• Able to handle multiple priorities and work in a fast-paced environment.
• Professional in appearance, communication, and conduct.
• Capable of maintaining strict confidentiality and discretion.
• Flexible with working hours and willing to travel whenever required.
• Strong in MS Office, particularly Excel, Word, PowerPoint, and Outlook/Email.

Qualification & Experience

• Candidates with experience working directly with MDs, CEOs, Directors, or senior management will be preferred.
• Prior experience in manufacturing, trading, corporate, or business environments will be an advantage.
• Travel: Willingness to travel as and when required

Key Skills

Executive Coordination | Calendar Management | Communication | Follow-up & Task Tracking | MS Office | Documentation | Travel Coordination | Stakeholder Management | Confidentiality | Time Management | Problem Solving

What We Offer

• Direct exposure to the Managing Director and senior management.
• Opportunity to work closely on business operations and strategic initiatives.
• A dynamic and high-responsibility role with significant learning opportunities.
• Exposure to multiple functions and business stakeholders.

Interested candidates may apply with their updated resume to [email protected]