Executive Assistant To Managing Director

Role & responsibilities

• Manage the Managing Directors calendar, meetings, appointments, schedules, and travel arrangements.
• Handle confidential emails, correspondence, communications, and documentation.
• Prepare reports, presentations, MIS, meeting agendas, and minutes of meetings.
• Coordinate effectively with senior management, clients, business associates, and external stakeholders.
• Track and follow up on the Managing Director’s instructions, action points, commitments, and important deadlines.
• Organize and coordinate business meetings, events, conferences, and travel itineraries.
• Maintain accurate records, files, documents, and confidential information.
• Provide comprehensive executive and administrative support to the Managing Director.
• Ensure timely follow-up and coordination across departments on matters assigned by the MD.
• Handle multiple tasks and priorities efficiently while maintaining accuracy and professionalism.
• Maintain a high level of confidentiality, discretion, integrity, and professional conduct at all times.

Candidate Profile

• Female Graduate with 5–10 years of relevant experience as an Executive Assistant / Personal Assistant to an MD, CEO, Director, or Senior Executive.
• Excellent English communication and presentation skills, both verbal and written.
• Strong working knowledge of MS Office, MS Excel, PowerPoint, and Outlook.
• Excellent coordination, follow-up, organizational, and time-management skills.
• Professional, well-groomed, confident, and presentable personality.
• Ability to handle confidential and sensitive information with complete discretion.
• Strong multitasking abilities with excellent attention to detail.
• Ability to work under pressure and manage multiple priorities effectively.
• Experience in dealing with senior management, clients, business partners, and external stakeholders will be preferred.
• Should demonstrate maturity, professionalism, ownership, and a proactive approach to work.