Executive Assistant to Managing Director

Educational Qualifications:

• Graduate in Business Administration, Commerce, Arts, or related discipline.
• Diploma or certification in Office Management or Secretarial Practice is a plus.

Experience Required:

• Minimum 8 years of experience as Executive Assistant or Secretary to top-level management.
• Prior experience in corporate or high-pressure environments preferred.

Working Conditions:

• May require extended hours depending on the MD’s schedule.
• Occasionally may need to travel or coordinate events offsite.
• Budget –35,000/- to 40,000/- per month

Key Responsibilities:

Administrative Support:

• Screen and manage phone calls and emails, prioritizing urgent matters.
• Prepare and edit documents, reports, and presentations.
• Maintain an organized filing system and ensure important documents are easily accessible.
• Handle basic bookkeeping and expense management related to MD
• Manage incoming and outgoing communication, including mail and packages.

Meeting & Event Management:

• Manage the MD's schedule, including appointments, meetings, and travel arrangements.
• Organize and coordinate other meetings, board reviews, and events.
• Prepare meeting agendas, take detailed minutes, and track follow-ups.
• Liaise with clients, partners, and stakeholders for appointments and briefings.

Travel & Logistics:

• Coordinate domestic and international travel arrangements, including visas, accommodation, itineraries, and transportation.
• Ensure proper documentation and expense reports post-travel.

Strategic Support:

• Assist in tracking key business metrics, compiling research, and market intelligence.
• Support in confidential business projects, proposals, and presentations.
• Act as a bridge between the MD and internal departments, ensuring timely responses and coordination.

Personal Support:

• Assist with personal tasks, such as shopping, gift purchasing, and running errands.
• Manage household tasks, such as coordinating repairs, hiring domestic help, or supervising contractors.
• Make reservations for personal and professional events.
• Handle personal correspondence and maintain a clean and organized personal space.

Key Competencies:

• Time and priority management
• Attention to detail and accuracy
• Confidentiality and discretion
• Strong communication and interpersonal skills
• Tech-savviness with tools like MS Office, Zoom, Google Workspace, and document collaboration software.

Key Skills:

Executive Support , Fixing Appointments , Personal Assistance , Calendaring, Secretarial Activities ,Secretarial Skills, PA ,Travel Arrangements, Diary Management ,Administrative Assistance , Travel Management , Secretarial Operations, Calendar Management, Travel Coordination , Guest Relation, Data Management.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Application Question(s):

• How Many Years of Experience you have in Calander Management

• Do you have experience in Ticket booking

• Do you have any experience in admin activates

Education:

• Bachelor's (Preferred)

Experience:

• total work: 8 years (Required)

Language:

• English (Preferred)

Work Location: In person