Executive Assistant to Managing Director

Calendar & Schedule Management

• Manage complex executive calendars, schedule meetings, resolve scheduling conflicts, and prioritize urgent appointments.
• Coordinate travel logistics, including flight bookings, hotel accommodations, itinerary planning, and visa processing (if applicable).
• Organize leadership meetings, board meetings, and internal workshops, including venue preparation, agenda creation, and technical setup.

Administrative & Operational Support

• Prepare and edit confidential correspondence, reports, presentations, agendas, and briefing materials for executive meetings.
• Attend key leadership meetings to take precise minutes of meetings (MoM), track actionable items, and follow up with team leads on deliverables.
• Handle high-priority emails, phone calls, and inquiries, triaging messages appropriately and maintaining complete confidentiality.
• Coordinate expense reports, invoice approvals, and reimbursement claims for the executive office.

Cross-Functional Coordination & Communication

• Serve as a liaison between senior management, department heads, clients, and external stakeholders.
• Assist in monitoring key performance indicators (KPIs) and project progress across departments to keep leadership updated.
• Manage administrative filing systems, legal/corporate documents, and digital records with high confidentiality and security.

Qualifications & Requirements

• Education: Bachelor's degree in Business Administration, Communications, Humanities, or a related field.
• Experience: 2–5 years of experience in an Executive Assistant, Administrative Officer, or Office Coordinator role supporting C-suite or senior executives.
• Tech Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, calendar management tools, and virtual meeting platforms (Zoom, Teams, Meet).
• Communication: Exceptional written and verbal communication skills in English and Hindi.
• Organizational Skills: Strong multitasking abilities, attention to detail, and time management skills in a fast-paced environment.
• Discretion: High integrity and proven discretion in handling sensitive and confidential business information.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Provident Fund

Work Location: In person