Executive Assistant To Managing Director

Job Title: Executive Assistant to Managing Director

Company: An Auto Components Manufacturer
Location: Agra
Experience: 3 to 5 years

About the Role
We're looking for a sharp, proactive Executive Assistant who will act as the MD's voice across the organisation. This is not a conventional secretarial role. You will delegate tasks to team members on the MDs behalf, get commitments, and follow up until the work is done.

Roles & Responsibilities

• Delegate daily tasks to staff on behalf of the MD, get a committed completion date and time, and record them in the Delegation Sheet
• Follow up on every task until it is closed, and escalate to the MD when deadlines slip
• Manage the MD’s email (Outlook/Gmail): read incoming mail, draft and send replies, and take over routine correspondence within the first month
• Handle calls forwarded by the MD, and coordinate directly with internal teams, vendors and clients
• Maintain trackers, reports and data in Excel, and prepare letters, emails and documents in Word
• Do online research on topics assigned by the MD and compile findings
• Schedule meetings, manage the MD’s calendar, and coordinate travel
• Coordinate the MD’s personal errands and bookings (tickets, reservations, home repairs, etc.)
• Supervise an office assistant (runner) for errands and office work
• Gradually take over all of the MD’s routine and administrative work, except decision-making

Preferred Candidate Profile

• 3–5 years of experience as an Executive Assistant, Secretary or PA to an MD/Director, or as an Office Coordinator with strong admin experience
• Graduate; a secretarial course or diploma is preferred
• Excellent follow-up skills are a must. You keep track of a growing task list and close every item
• Confident in getting work done from colleagues, including senior employees
• Good working knowledge of MS Excel (VLOOKUP, Pivot Tables, linking sheets) and MS Word
• Good written and spoken English; shorthand is an advantage
• Skilled at Google search and online research
• Honest, reliable and discreet with confidential information
• Stable work history, not frequent job changes
• Willing to handle the MD’s personal coordination tasks
• Preferably living within about 45 minutes of the office