Executive Assistant to Managing Director

About the Role

Hiring an Executive Assistant to the Managing Director for its Vadodara office. You will work directly with the MD, handling executive, operational, and technical coordination. This includes tracking projects and action points, following up with teams, and supporting the MD in meetings, reviews, and site visits.

This role suits an organized, detail-oriented professional who understands technical and operational work, communicates clearly, and handles confidential matters with discretion.

Key Responsibilities

• Provide executive and operational support to the Managing Director in day-to-day activities.
• Assist the MD in technical, operational, and project-related reviews and follow-ups.
• Coordinate with Engineering, Production, Safety, Sales, Projects, and Site teams to ensure timely execution of assigned activities.
• Prepare MIS reports, technical reports, presentations, dashboards, and review summaries.
• Follow up with departments on the MD’s instructions, decisions, and action points, and ensure timely closure.
• Maintain and organize technical documents, SOPs, reports, compliance records, and other important documents.
• Coordinate with clients, vendors, consultants, and internal teams on matters requiring the MD’s involvement.
• Assist the MD during site visits, client meetings, audits, project reviews, and technical discussions.
• Prepare meeting agendas, minutes of meetings, and action trackers.
• Monitor important deadlines and give the MD timely reminders and updates.
• Collect and analyze information to support management review and decision-making.
• Handle confidential information with professional discretion.
• Take up special projects and assignments as assigned by the Managing Director.

Requirements

• Graduate in any discipline. A degree in Engineering (Mechanical, Electrical, Safety, Industrial) or a related field is preferred.
• 3 to 5 years of experience as an Executive Assistant, or in management coordination, technical coordination, operations, or a similar role.
• Strong skills in MS Excel, PowerPoint, Word, MIS reporting, and documentation.
• Excellent communication, coordination, follow-up, presentation, and organizational skills.
• Ability to understand technical and operational matters and coordinate with multiple stakeholders.
• Ability to manage confidential information and work closely with senior management.

Preferred

• Experience in manufacturing, industrial, engineering, safety, or project-based organizations.

Key Skills: MIS Reporting, MS Excel, MS PowerPoint, Project Coordination, Stakeholder Management, SOP Management, Compliance Management, Technical Documentation, Data Analysis, Operational Support

Pay: ₹550,000.00 - ₹650,000.00 per year

Application Question(s):

• How many years of experience do you have as an Executive Assistant or in management/technical coordination?
• How would you rate your proficiency in MS Excel, PowerPoint, and MIS reporting?
• Have you worked in a manufacturing, engineering, or safety company?
• What is your current CTC and expected CTC?
• What is your notice period (in days)?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant to the Managing Director: 3 years (Required)

Location:

• Vadodara, Gujarat (Required)

Work Location: In person