Executive Assistant to Managing Director

We are looking for a highly experienced, professional, and well-organized Executive Assistant to the Managing Director. The ideal candidate must have 8-10 years of professional experience, including mandatory prior experience directly supporting an MD or Director. The candidate should be capable of managing executive schedules, coordinating with senior management, handling confidential information, and ensuring the smooth functioning of the MD's office.

Key Responsibilities

• Manage the MD's daily calendar, meetings, appointments, and schedules.
• Coordinate with department heads, senior management, clients, and external stakeholders.
• Monitor emails, prioritize important communications, and ensure timely follow-ups.
• Prepare meeting agendas, presentations, reports, and briefing documents.
• Maintain meeting minutes, decisions, action points, and follow-up records.
• Arrange business travel, hotel bookings, transportation, and travel itineraries.
• Handle phone calls, correspondence, and confidential documents professionally.
• Track pending tasks and coordinate with departments for timely completion.
• Prepare weekly and monthly reports on meetings, schedules, and important assignments.
• Maintain organized physical and electronic records.
• Anticipate the MD's requirements and provide proactive executive support.
• Handle other official assignments as directed by the MD.

Required Skills

• Excellent communication and coordination skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office, especially Excel, Word, and PowerPoint.
• Professional email drafting and report preparation.
• Ability to manage multiple priorities under pressure.
• High level of confidentiality, integrity, and professionalism.
• Strong follow-up and problem-solving skills.

Mandatory Requirements

• 8-10 years of overall professional experience.
• Prior experience as an Executive Assistant / Personal Assistant directly to an MD or Director is mandatory.
• Experience handling confidential business matters and coordinating with senior management.
• Manufacturing, FMCG, pharmaceutical, or similar industry experience will be preferred.

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Work Location: In person