Executive Assistant To Managing Director

Job Description: Executive Assistant to the Managing Partner
Company: Cothas Coffee Co.
Location: Bengaluru, Karnataka
Reporting to: Managing Partner

About the Role
Cothas Coffee Co., a renowned legacy brand in the Indian coffee industry established in 1949, is seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level support to our Managing Partner.

In this role, you will act as a key partner in managing the Managing Partner's office, ensuring operational efficiency, and facilitating smooth communication across the organization. This position requires a professional who can handle the fast-paced nature of a scaling, traditional-yet-innovative consumer brand and support leadership in strategic initiatives.

Key Responsibilities

• Calendar & Schedule Management: Proactively manage the Managing Partners complex calendar, including scheduling internal/external meetings, prioritizing commitments, and ensuring efficient use of time.
• Communication & Liaison: Act as a primary point of contact for internal stakeholders and external partners. Draft professional correspondence, emails, and presentations on behalf of the Managing Partner.
• Meeting Support: Prepare agendas, gather briefing materials, attend key meetings, document minutes, and track actionable items to ensure accountability.
• Project Coordination: Assist the Managing Partner with special projects, administrative initiatives, and operational tasks as required to support business growth.
• Travel & Logistics: Organize complex domestic and international travel arrangements, including itineraries, accommodation, and transportation.
• Information Management: Maintain confidential records, manage files, and ensure the Managing Partner is prepared for all engagements with necessary data and context.

Required Qualifications & Skills

• Experience: Proven experience as an Executive Assistant supporting C-suite or senior leadership in a reputed organization (FMCG or retail background is a plus).
• Professionalism: Exceptional level of integrity, discretion, and confidentiality when handling sensitive information.
• Communication: Excellent written and verbal communication skills in English and proficiency in local languages preferred.
• Organizational Skills: Superior organizational abilities, with the capacity to multitask and manage competing priorities in a fast-paced environment.
• Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern digital collaboration tools (Google Workspace, project management software).
• Proactivity: A self-starter attitude with the ability to anticipate needs, troubleshoot issues, and take initiative without constant supervision.