Executive Assistant To Managing Director

Job Description: Executive Assistant to Director

Location: Mira-Bhayander, Mumbai
Reporting To: Director / Management

Job Summary

We are seeking an organised, proactive, and experienced Personal Assistant to provide executive and administrative support to the Director and Management, ensuring smooth coordination, effective follow-ups, and timely completion of assigned tasks.

Key Responsibilities

• Manage the Directors calendar, appointments, meetings, and daily schedules.
• Arrange domestic and international travel, including tickets, hotels, transport, and itineraries.
• Handle official emails, calls, correspondence, and confidential documentation.
• Organise meetings, prepare Minutes of Meetings (MoM), and track action items.
• Coordinate office administration, facilities, housekeeping, vendors, AMCs, and renewals.
• Liaise with government departments, regulatory authorities, universities, the Bar Council, and external agencies.
• Manage visitors, hospitality, and official appointments.
• Coordinate with department heads and branch teams across India to track assignments and deadlines.
• Coordinate with digital marketing, graphics, website, and creative teams.
• Assist Accounts with bills, expenses, advances, reimbursements, and documentation.
• Handle special assignments and other responsibilities delegated by Management.