Executive Assistant to Managing Partner

Overview

We are seeking a highly organized and proactive Executive Assistant to support our Managing Partner. This role is vital in ensuring smooth daily operations and effective management of administrative tasks. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, and supporting financial processes including invoice processing and accounts payable. This position offers an exciting opportunity to work closely with senior leadership in a dynamic professional environment.

Responsibilities

• Manage the Managing Partner’s calendar, schedule appointments, and coordinate meetings to optimize time management.
• Prepare and organize documents, reports, and presentations for meetings and strategic planning sessions.
• Handle incoming and outgoing correspondence, including emails and phone calls, ensuring timely responses and follow-up.
• Assist with travel arrangements, accommodations, and itineraries for business trips.
• Process invoices accurately and efficiently, supporting the accounts payable function to ensure timely payments.
• Maintain organized filing systems for both digital and physical documents.
• Support special projects or initiatives as assigned by the Managing Partner.
• Act as a liaison between the Managing Partner and internal/external stakeholders to facilitate communication.
• Prioritize tasks effectively to meet deadlines in a fast-paced environment.

Skills

• Proven experience as an executive assistant or in a similar administrative role supporting senior leadership.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience with invoice processing and accounts payable procedures is preferred.
• Ability to multitask efficiently while maintaining accuracy under pressure.
• Proactive problem-solving skills with a can-do attitude.

This position is an excellent fit for a motivated professional seeking to contribute to a high-level executive team while developing their administrative expertise in a supportive environment.

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: Hybrid remote in New Buffalo, MI 49117