Executive Assistant To MD

Job Summary

Executive Assistant to MD - Location: Surat City, Gujarat, India. Job Type: Full time.

Responsibilities

• Manage the MDs calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones and business units.
• Prepare and distribute comprehensive briefing materials, presentations, and executive reports for board meetings, investor calls, and high-level stakeholder engagements.
• Serve as the primary liaison between the MD and internal departments, external partners, government agencies, and regulatory bodies within the energy and utilities sector.
• Coordinate and oversee logistics for executive events, including board meetings, industry conferences, and client engagements.
• Maintain strict confidentiality and handle sensitive corporate information with discretion and integrity.
• Monitor and track key performance indicators (KPIs) and project milestones related to the MDs strategic initiatives.
• Draft, edit, and proofread correspondence, speeches, and formal communications on behalf of the MD.
• Collaborate with legal, finance, and HR teams to ensure timely processing of executive-related documentation and approvals.
• Anticipate needs and proactively resolve issues to maintain uninterrupted executive operations.
• Utilize project management tools and enterprise software to track tasks, deadlines, and deliverables efficiently.

Requirements

• Bachelors degree in Business Administration, Communications, or a related field; MBA or certification in Executive Support (e.g., CEA) is a plus.
• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role, preferably within the energy, utilities, or EPC industrial sectors.
• Proven track record of managing complex calendars, high-stakes meetings, and confidential information in a fast-paced corporate environment.
• Exceptional organizational, prioritization, and multitasking abilities with attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Zoom, Teams, and enterprise resource planning (ERP) systems.
• Strong written and verbal communication skills, with the ability to articulate complex ideas clearly and professionally.
• Deep understanding of industry-specific terminology, regulatory frameworks, and sustainability trends in energy and utilities.
• Ability to work independently, exercise sound judgment, and maintain composure under pressure.
• Flexibility to work outside standard business hours when required, including travel and urgent assignments.

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