Executive Assistant to MD

Executive Assistant to Managing Director

Company: Mahalaxmi Flexible Packaging Pvt. Ltd.
Location: Ghaziabad | Factory Floor & Bagpat Site Visits
Experience: 4–8 Years
Qualification: Graduate / MBA
Industry: Manufacturing — Mandatory
Reporting To: Managing Director
Employment Type: Full-Time

About the Role

We are looking for an Executive Assistant to the Managing Director who can work closely with the MD and gradually take ownership of business coordination, systems, processes, reviews, and execution tracking.

This is not a conventional administrative or calendar-management role. The position offers a growth path toward MDO Lead → Systems & Process Head and requires strong follow-up, process orientation, business understanding, and the ability to coordinate with senior department heads.

Key Responsibilities

• Attend and coordinate MD reviews across Sales, Purchase, PPC, Production, QC, Dispatch, Accounts, and HR.
• Prepare meeting minutes, action trackers, deadlines, owners, and closure reports.
• Maintain the MD's task/action register and ensure timely follow-up with department heads.
• Track pending decisions and escalate delays or unresolved matters to the MD.
• Manage the MD's calendar, travel, correspondence, email screening, and draft communications.
• Maintain Monday files, departmental bills, and imprest/reconciliation records.
• Understand and coordinate the order-to-dispatch process and customer commitment tracking.
• Convert management decisions into SOPs, checklists, formats, and structured processes.
• Support and gradually take ownership of FMS implementation and departmental systems.
• Prepare data and reports for management reviews and track action closure.
• Develop and maintain weekly departmental scorecards and performance trackers.
• Coordinate across departments where issues require cross-functional ownership.
• Gradually take responsibility for running operational reviews and ensuring adherence to defined systems and processes.

What We’re Looking For

• 4–8 years of experience, with mandatory exposure to a manufacturing environment.
• Good understanding of production, dispatch, stock, job work, QC, and general manufacturing operations.
• Strong working knowledge of MS Excel and Google Sheets; comfortable learning new software and systems.
• Excellent written and verbal communication skills, particularly in English.
• Strong follow-up and task-tracking discipline.
• Ability to coordinate with and follow up with senior department heads professionally and firmly.
• Strong organisational, analytical, and problem-solving skills.
• High level of confidentiality and discretion, with the ability to handle sensitive MD-level information.
• Willingness to work on the factory floor and travel to the Bagpat site when required.

Career Growth

Executive Assistant → MDO Lead → Systems & Process Head

This role is suited for someone who wants to move beyond traditional administrative work and build a career in business operations, management systems, process improvement, and cross-functional execution.

Interested Candidates

Interested candidates can share their updated CV at:

[email protected]

Location: Ghaziabad, Uttar Pradesh

Pay: ₹400,000.00 - ₹800,000.00 per year

Application Question(s):

• Manufacturing experience? — Which company/department?
• Have you worked directly with an MD/Director? — What was your role?
• Excel/Google Sheets level? — Basic / Intermediate / Advanced
• Are you looking for a long-term role with growth into business operations/process management? — Yes/No

Work Location: In person