Executive Assistant to MD

Key Responsibilities

• Executive Support & Time Management: Manage and optimize the MD’s daily calendar, prioritize incoming requests, schedule appointments, and maintain smooth day-to-day workflow.
• Meeting Preparation & Follow-up: Coordinate internal and external meetings, prepare agendas/briefing materials, take precise meeting minutes, and track action items through to completion.
• Cross-Functional Coordination: Act as a central point of contact between the MD and department heads to track project deadlines, status updates, and strategic initiatives.
• Stakeholder & Client Relations: Represent the MD professionally in written and verbal communications with clients, vendors, board members, and senior leadership.
• Travel & Logistics: Organize end-to-end domestic and international business travel, including flights, accommodation, visa documentation, and detailed itineraries.
• Documentation & Presentations: Draft high-level correspondence, format reports, create executive presentations (PowerPoint/Google Slides), and manage digital filing systems.
• Discretion & Confidentiality: Maintain strict confidentiality and handle sensitive corporate, financial, and personal information with utmost integrity

Candidate Qualifications & Skills

• Experience: 4-5 years of proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar business support role.
• Software Proficiency: Strong proficiency in Google Workspace (Gmail, Docs, Sheets, Slides) or Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Communication: Exceptional written and verbal communication skills with a polished, professional demeanor.
• Organization: Outstanding organizational skills, sharp attention to detail, and a proven ability to multitask in a fast-paced environment.
• Problem-Solving & Initiative: A forward-thinking, proactive mindset with the ability to anticipate needs and resolve bottlenecks independently.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field (preferred).

Pay: Up to ₹35,000.00 per month

Benefits:

• Food provided
• Provident Fund

Ability to commute/relocate:

• Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• executive assistant: 4 years (Preferred)

Language:

• English (Preferred)

Work Location: In person