Executive Assistant To Operation Head

Job Title: Executive Assistant to Operation Head
Location: Delhi Job Type: Full-time Reports to: Operation Head
About the Role
We are looking for a highly organized, proactive, and discreet Executive Assistant to support our Operation Head. In this role, you will be much more than a scheduleryou will act as a strategic partner and gatekeeper, ensuring the executives time is protected and prioritized effectively. The ideal candidate anticipates needs, communicates clearly, and thrives in a fast-paced environment while maintaining absolute confidentiality.
Key Responsibilities

• Complex Calendar Management: Own and optimize the executive's schedule, prioritizing high-impact meetings and proactively resolving scheduling conflicts.
• Communication Hub: Act as the first point of contact for internal and external stakeholders. Draft, review, and filter emails and correspondence on behalf of the executive.
• Travel & Logistics: Coordinate seamless domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa processing.
• Meeting Preparation: Prepare agendas, compile briefing documents, attend key meetings to capture minutes, and track follow-up action items.
• Project Support: Assist with ad-hoc projects, track deliverables across departments, and ensure the executive meets critical deadlines.
• Confidentiality: Handle highly sensitive financial, legal, and personnel information with the utmost discretion and professionalism.
• Expense Management: Process expense reports, reconcile corporate credit cards, and manage vendor invoices.

Qualifications & Skills

• Experience: 2-3 years of experience of supporting senior management.
• Tech Savvy: Advanced proficiency in [Google Workspace / Microsoft Office 365], Zoom, and project management tools (e.g., Asana, Trello, or Slack).
• Communication: Flawless written and verbal communication skills; able to adjust tone for different audiences.
• Problem Solver: Highly adaptable with a "no task is too small" mindset. You anticipate problems before they happen and come with solutions.
• Time Management: Exceptional ability to multitask, prioritize ruthlessly, and manage multiple competing deadlines.