Executive Assistant To Partner

Aeka Advisors is seeking an accomplished Executive Assistant to provide comprehensive support to one of our Partners. This role requires a proactive, detail-oriented professional who thrives in a dynamic advisory environment, anticipates needs before they arise, and operates with utmost discretion. You will act as the Partner's strategic right handensuring seamless coordination across calendars, communications, and projects while representing Aeka with professionalism and poise.

Calendar And Schedule Management The candidate will have responsibilities across the following functions :

• Manage complex and dynamic calendars with multiple time zones and competing priorities.
• Anticipate scheduling conflicts, propose solutions, and maintain optimal time allocation.
• Prepare detailed briefing materials, agendas, and supporting documents ahead of meetings.
• Ensure time is aligned with key strategic and client priorities.

Communication And Correspondence

• Serve as the first point of contact for internal and external stakeholders.
• Draft, proofread, and manage correspondence on behalf of the Partner.
• Screen and prioritise communications, ensuring timely and appropriate responses.
• Build and maintain relationships with clients, board members, and senior leadership.

Travel And Logistics

• Coordinate end-to-end domestic and international travel.
• Prepare comprehensive itineraries and contingency plans.
• Manage expense reports, visa processes, and reimbursements with accuracy.

Project And Meeting Support

• Prepare decks, materials, and background notes for meetings and client presentations.
• Record meeting minutes, track action items, and ensure timely follow-up.
• Organise logistics for internal events, client sessions, and firm offsites.
• Assist in managing key projects and special initiatives for the Partner.

Administrative And Operational Support

• Maintain organised digital and physical filing systems with strict confidentiality.
• Handle invoices, budgets, and other administrative records efficiently.
• Liaise with finance, operations, and HR teams on behalf of the Partner.
• Continuously streamline administrative processes for greater efficiency.

Requirements

• Minimum 3-5 years of experience supporting senior executives, ideally in consulting, advisory, or financial services.
• Bachelor's degree preferred.
• Proven ability to thrive in high-pressure, fast-paced environments.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Familiarity with CRM systems and virtual meeting tools (Zoom, Teams, etc. ).
• Strong aptitude for learning and using new technologies and tools.

Core Competencies

• Excellent organisational and multitasking skills.
• Strong written and verbal communication with impeccable attention to detail.
• High emotional intelligence, professionalism, and discretion.
• Proactive mindset with strong problem-solving abilities.
• Calm, resourceful, and adaptable under pressure.

This job was posted by Suchoritha Chatterjee from Aeka Advisors.