Executive Assistant to Property Manager

Job Overview

We are seeking a proactive and highly organized Executive Assistant to support our Property Manager in overseeing day-to-day property operations and administrative functions. This dynamic role requires a detail-oriented professional with a passion for real estate management, exceptional communication skills, and the ability to handle multiple priorities efficiently. The ideal candidate will thrive in a fast-paced environment, demonstrating strong problem-solving abilities, technical proficiency with property management tools, and a commitment to delivering outstanding customer service. Join us to play a vital role in maintaining smooth property operations and fostering positive tenant relationships!

Duties

• Manage the Property Manager’s calendar, schedule appointments, meetings, and property inspections with precision and efficiency.
• Prepare, review, and organize lease or rental agreements, contracts, and legal documents ensuring compliance with landlord-tenant law and Fair Housing regulations.
• Utilize property management software such as Yardi, OneSite, and other tools to update records, process rent payments, track maintenance requests, and generate reports.
• Coordinate property leasing activities including tenant screening, Section 8 program administration, and lease renewals while maintaining accurate data entry and filing systems.
• Assist with budgeting processes by tracking expenses, preparing financial reports, and supporting facilities management tasks related to property maintenance and repairs.
• Handle client communication via phone, email, and in person; resolve conflicts professionally while maintaining excellent customer service standards.
• Support team management efforts by supervising administrative staff, delegating tasks effectively, and fostering a collaborative work environment.

Qualifications

• Proven experience in real estate administration or property management support roles; familiarity with property management companies preferred.
• Strong knowledge of property management tools such as Yardi, OneSite, Office experience, and customer relationship management (CRM) systems.
• In-depth understanding of landlord-tenant law, Fair Housing regulations, LIHTC (Low-Income Housing Tax Credit), Section 8 housing programs, and related legal frameworks.
• Demonstrated ability to manage conflict resolution effectively while maintaining professionalism; excellent negotiation skills are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry, reporting, and correspondence.
• Experience with lease or rental agreement management, contracts review, budgeting processes, and facilities management is highly desirable.
• Exceptional organizational skills with keen attention to detail; ability to prioritize tasks efficiently in a fast-paced environment.
• Excellent phone etiquette and client communication skills; adept at upselling services when appropriate to enhance tenant satisfaction.

Join us as an Executive Assistant to our Property Manager to contribute your expertise in property operations while advancing your career in a vibrant real estate environment!

Pay: $16.00 - $18.00 per hour

Expected hours: 20.0 per week

Work Location: In person