Executive Assistant to Sales Leadership

Who you are

• 7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS sales or tech organizations
• Proven success managing multiple executives with competing, high-stakes priorities
• Experience managing multi-day, 50–100+ person corporate events (kickoffs, regional offsites) including budget ownership and vendor/contract coordination
• Comfort supporting a fast-moving, metrics-driven sales organization with frequent last-minute schedule changes
• Exceptional organizational skills and a proactive, solutions-oriented mindset
• Polished communicator with high emotional intelligence and impeccable discretion
• Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan. Familiarity with Salesforce (viewer-level), procurement/expense tools (ZIP or equivalent), and event/travel logistics platforms is a plus
• Thrives in a fast-paced, evolving environment while maintaining a calm, steady presence
• Passionate about biotech, innovation, and working with purpose-driven teams

What the job involves

• The Benchling Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions
• We are a team built on trust, transparency, and mutual accountability — challenging and supporting each other to continually raise the bar
• We are inclusive and welcoming with everyone at Benchling, which shows up in our processes, events, and everyday work
• We set the tone for the company culture, making ourselves and our executives accessible and approachable to all
• At our core, we are hardworking, collaborative individuals who create a safe environment to share ideas, have a voice, make mistakes, and learn from our collective experiences
• Benchling is looking for a highly experienced, energetic, and self-motivated Executive Assistant to provide strategic and operational support to senior sales leaders
• You'll support Benchling's Head of Go-to-Market and partner closely with our VPs of Sales AMER and EMEA, working across a fast-paced, metrics-driven revenue organization where deals move quickly and schedules change constantly
• In this role, you'll handle a wide range of complex and highly confidential responsibilities that go far beyond traditional admin work — operating as a key partner in driving leadership efficiency, clarity, and focus
• You'll be the point of delegation for high-priority tasks, from managing executive time to crafting sensitive communications, preparing presentations, compiling reports, and ensuring seamless execution of critical initiatives
• Perform extensive calendar management and prioritization across multiple time zones for senior executives
• Prepare domestic and international travel arrangements, itineraries, and timely expense filings
• Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality
• Collaborate on and manage key projects and priorities across multiple functions
• Lead planning and coordination for presentations, meetings, and dissemination of strategic information
• Plan and execute high-profile events, off-sites, and special functions with precision and creativity
• Lead full-cycle planning and own end-to-end logistics for Sales events including venue contracting, travel, budget, and workback planning. Events include Quarterly Business Reviews (“QBRs”) across AMER & EMEA, CKO/SKO, H2KO, and other ad-hoc offsites
• Manage the executive customer-meeting program during Benchling's annual customer conference, coordinating private meeting rooms, scheduling, and onsite flow between Sales/CX teams and customers
• Administer the recognition program (High5s) for the Sales organization — nominations, approvals, budget tracking
• Support weekly pipeline/forecast call logistics and follow-ups for regional sales standups
• Coordinate interview scheduling for Sales hiring across multiple time zones (AMER/EMEA)
• Manage cross-region calendar coordination between AMER (Pacific & East Coasts) and EMEA (UK-time) sales leadership
• Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion
• Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support
• Build strong relationships across the organization, establishing yourself as a trusted, proactive connector
• Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers
• Support ad-hoc projects and initiatives as needed

Benefits

• Competitive salary and equity
• Robust healthcare benefits
• Family-forming benefits
• Four months of fully paid parental leave
• Retirement benefits