Executive Assistant To Senior Leadership

Role & responsibilities

• Provide high-level administrative and executive support to senior management.
• Manage complex calendars, schedules, appointments, and meetings.
• Coordinate internal and external meetings, including preparation of agendas and minutes.
• Handle confidential documents, correspondence, and sensitive information with discretion.
• Manage business travel arrangements, itineraries, accommodation, and expense reports.
• Prepare presentations, reports, MIS, and other management documents.
• Coordinate with internal departments, clients, vendors, and other stakeholders on behalf of the executive.
• Follow up on action items and ensure timely closure of important tasks.
• Screen and manage calls, emails, and correspondence as required.
• Organize leadership meetings, conferences, events, and business engagements.
• Maintain an effective filing and documentation system.
• Support senior leadership in day-to-day coordination and special assignments.

Preferred candidate profile

• 10+ years of experience exclusively as an Executive Assistant / Executive Secretary supporting senior leadership.
• Proven experience supporting CXO / CEO / Managing Director / Senior Management.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities and work under pressure.
• High level of confidentiality, professionalism, and discretion.
• Strong proficiency in MS Office, Outlook, PowerPoint, Word, and Excel.
• Excellent follow-up and coordination skills.
• Strong attention to detail and ability to anticipate executive requirements.
• Willingness to handle dynamic and time-sensitive responsibilities.