J. Katz & Partners, Inc

Our client, a highly regarded global private markets firm, is seeking an experienced Executive Assistant to support senior leadership in its New York office.
Supporting approximately 3–4 senior professionals, including Partners and Managing Directors, this opportunity offers close working relationships with leadership and exposure to the activities and priorities of a global investment firm. Through thoughtful coordination, communication, and follow-through, you will help executives stay organized, prepared, and focused.
The role will appeal to someone who enjoys varied work, takes initiative, and brings an interest in the business alongside strong executive support skills. The firm offers a collaborative, professional environment where sound judgment, ownership, and teamwork are valued.
Responsibilities
<ul>
<li>Manage complex executive calendars, coordinating meetings and balancing priorities across schedules and time zones.</li>
<li>Anticipate scheduling conflicts and ensure executives are prepared for upcoming meetings and commitments.</li>
<li>Coordinate internal and external meetings with colleagues, clients, investors, and other stakeholders.</li>
<li>Prepare agendas, meeting materials, correspondence, and presentations.</li>
<li>Help keep communications, deadlines, and follow-up items on track.</li>
<li>Arrange domestic and international travel, including detailed itineraries, accommodations, and ground transportation.</li>
<li>Respond to travel changes and resolve logistical issues.</li>
<li>Prepare and submit expense reports.</li>
<li>Assist with leadership meetings, events, and occasional off-site programs.</li>
<li>Handle sensitive information with discretion and sound judgment.</li>
<li>Collaborate with the administrative team and provide backup support when needed.</li>
</ul>
Qualifications
<ul>
<li>Three or more years of executive support experience, ideally working with multiple senior professionals.</li>
<li>Experience in private equity, private markets, investment management, or professional services, including management consulting or law firms, is preferred.</li>
<li>Experience coordinating executive calendars, travel, and meetings in a busy professional environment.</li>
<li>Strong organizational skills, attention to detail, and consistent follow-through.</li>
<li>Excellent written and verbal communication skills and confidence interacting with senior leadership and external stakeholders.</li>
<li>A proactive, resourceful approach and the ability to adapt as priorities change.</li>
<li>An interest in understanding executives’ priorities and anticipating how best to support them.</li>
<li>The ability to work independently while contributing to a collaborative team.</li>
<li>Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.</li>
<li>Bachelor’s degree preferred.</li>
</ul>
If you enjoy working closely with senior leadership and being a trusted partner in managing their priorities, we would welcome a confidential conversation.

Executive Assistant to Senior Leadership

Executive Assistant to Senior Leadership

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