Executive Assistant to Senior Management

About the role

We are seeking an experienced Executive Assistant to join our team on a full-time basis, based in Yuen Long. This is a strategic support role that will provide high-level administrative support to senior management. As an Executive Assistant, you will be integral to ensuring the smooth operation of our executive office, managing complex schedules, communications, and projects whilst maintaining the highest standards of professionalism. This position offers the opportunity to work at the heart of our business, directly supporting key decision makers and contributing to the overall success of the organization.

Key responsibilities:

EXECUTIVE & ADMINISTRATIVE SUPPORT

• Provide full spectrum executive and administrative support
• Manage complex and frequently changing calendar, including high-priority meetings, conference calls, and appointments
• Coordinate internal and external meetings; ensure all agendas, briefing notes, and presentation materials are prepared and distributed in advance
• Prepare, proofread, and translate corporate documents, reports, meeting minutes, and correspondence with a high degree of accuracy
• Maintain effective digital and physical filing systems for easy retrieval of confidential documents
• Act as a professional bridge between the senior management and internal teams, stakeholders, and external partners

MEETING & CONFERENCE COORDINATION

• Organize and follow up on management meetings and ensure the progress of business objectives
• Prepare meeting agendas, take minutes, and track action items to ensure timely completion
• Arrange public and private conferences and meeting reservations
• Coordinate meeting logistics, including venue setup, equipment preparation, and catering
• Track meeting decisions and follow up on execution progress with relevant departments

TRAVEL MANAGEMENT

• Manage the senior management complex and frequently changing travel arrangements for domestic and international trips
• Coordinate pre-planning of trips, including flights, accommodations, visa applications, and detailed door-to-door itineraries
• Ensure all travel logistics are seamlessly executed and contingencies are in place

STRATEGIC & PROJECT SUPPORT

• Assist in executing strategic decisions and ensuring smooth communication across departments
• Assist in the development of annual business plans
• Assist in monitoring the performance of all business lines, ensuring alignment between budget targets and actual business performance
• Partner with department heads to drive cost optimization and revenue enhancement
• Lead or assist with special business projects and report on their execution and outcomes
• Conduct research and compile information on diverse topics to support executive decision-making
• Support with sales and business development documentation and follow-ups
• Perform ad-hoc projects as assigned

What we're looking for:

• Degree holder in Business Administration or related disciplines
• Proven experience of at least 5 years in an executive assistant or senior administrative role
• Excellent organizational skills with the ability to manage multiple priorities and deadlines effectively
• Exceptional attention to detail and accuracy in all administrative tasks
• Strong ability to handle confidential information with professionalism
• Proactive approach to problem-solving and a willingness to take initiative
• Strong interpersonal skills and the ability to work collaboratively within a team environment
• Experience in the rental or engineering industry would be advantageous
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant office management software
• Outstanding written and verbal communication skills in English and Cantonese or other local languages

What we offer

AP Rentals Limited is committed to providing a supportive and professional work environment. We offer competitive remuneration, opportunities for professional development and career progression, a collaborative workplace culture.

About us

AP Rentals Limited is a dynamic and established rental company dedicated to providing high-quality rental solutions to our clients. With a strong presence in the property rental sector, we pride ourselves on our professional approach, customer-focused service, and commitment to operational excellence. Our team is composed of dedicated professionals who work collaboratively to achieve our business objectives and deliver exceptional value to our stakeholders. We are committed to maintaining a positive workplace culture that fosters innovation, professional growth, and mutual respect.

Quick Apply

To apply for this exciting opportunity, please submit your CV, a cover letter outlining your relevant experience, and your contact details. We look forward to hearing from you.

Our website: www.aprentalshk.com

All data collected will be used for recruitment purpose only and will be treated as strictly confidential.  All unsuccessful applications will be destroyed upon completion of the selection process.