Executive Assistant to the Attorney

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to support our legal team’s leadership, including attorneys. This role offers an exciting opportunity to manage daily operations, coordinate schedules, and ensuring seamless communication within a fast-paced legal environment. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and the ability to handle confidential information with professionalism and discretion. Join us to contribute to a collaborative workplace where your proactive approach and attention to detail will make a meaningful impact.

Duties

• Manage and coordinate the attorney’s calendar, including scheduling meetings and appointments with precision and foresight
• Prepare, review, and proofread legal documents, correspondence, reports, and presentations with accuracy and clarity
• Organize and facilitate meetings by booking venues, preparing agendas, taking minutes, and distributing follow-up action items
• Handle complex travel arrangements for attorneys, including booking flights, accommodations, transportation, and preparing detailed itineraries
• Maintain confidential files and records in compliance with privacy policies while ensuring easy access for authorized personnel
• Support internal communication efforts by managing email correspondence, phone calls with professional etiquette, and prompt responses
• Assist with project coordination tasks such as tracking deadlines, managing documentation, and supporting research projects
• Utilize productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and video conferencing platforms like Zoom or Microsoft Teams

Requirements

• Proven experience as an executive assistant or personal assistant within a professional or legal setting
• Strong organizational skills with the ability to manage multiple priorities efficiently
• Excellent written and verbal communication skills with attention to detail in proofreading and transcription tasks
• Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and video conferencing software
• Ability to handle confidential information discreetly while maintaining professionalism at all times
• Customer service orientation paired with excellent interpersonal skills for internal collaboration across departments

Join us in this rewarding role where your expertise will empower our legal team’s success. We value energetic professionals who thrive on organization, collaboration, and making a difference every day!

Pay: From $25.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person