Executive Assistant to the Board

What You`ll Be Doing:

• Providing administrative and operational support to 3 Board Members
• Coordinating documentation workflow, including signatures, scanning, organizing and archiving documents
• Preparing and distributing materials for Board meetings, keeping track of related action items and follow-ups
• Organizing meetings and business trips
• Submitting travel expenses in the dedicated platform
• Coordinating administrative invoices
• Preparing presentations, documents and spreadsheets as requested
• Other ad hoc tasks related to administration

Your Qualifications:

• At least 4-5 years of experience in administration, ideally including exposure to board-level or executive-level support
• Demonstrated ability to handle highly confidential information (financial, legal, personnel) with discretion and sound judgment, without needing every decision confirmed
• Reliability, ownership and ability to manage multiple projects, meet deadlines and deliver tasks on time
• Attention to detail and accuracy
• Fluency in Google Suite is required
• Great communication and interpersonal skills
• Fluent English and Polish
• Willingness to work on-site in Warsaw, given the physical document handling involved
• Strong motivation to operate on a daily basis and further develop in the administrative function

Nice To Have:

• Experience with business travel expense or spend management platforms
• Working knowledge of Spanish or Portuguese will be an asset, given coordination with our Brazil and Mexico teams
• Prior experience supporting a Board or Supervisory Board (agendas, minutes, resolutions)

Why ADLOOK:

• You will get to work with amazing people in one of the fastest-growing sectors in online advertising
• Opportunity to work in a truly international environment
• Friendly atmosphere while working with a dynamic team of open-minded professionals with a passion for Internet technology and advertising solutions
• Office located in a well commuted part of Warsaw