Executive Assistant to the CEO

Job Description – Executive Assistant to the CEO

Company: Eminent College
Location: Dubai, UAE

Position Summary

Eminent College is seeking a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive administrative and executive support. The ideal candidate will act as the CEO's right hand, managing schedules, communications, projects, and confidential information while ensuring smooth day-to-day operations.

Key ResponsibilitiesExecutive Support

• Manage the CEO's calendar, appointments, meetings, and local travel arrangements.
• Prioritize and coordinate daily tasks and ensure timely follow-ups.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Screen calls, emails, and correspondence, responding where appropriate.
• Maintain strict confidentiality of sensitive business information.

Communication & Coordination

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate with teams across Dubai, Canada, and international offices.
• Draft professional emails, letters, presentations, and official documents.
• Follow up with department heads to ensure timely completion of assigned tasks.

Operations & Project Management

• Monitor ongoing projects and provide regular progress updates to the CEO.
• Track deadlines and ensure deliverables are completed on time.
• Assist in implementing new operational processes and systems.
• Coordinate company events, executive meetings, and local business arrangements.

Administration

• Maintain organized digital and physical filing systems.
• Prepare expense reports and maintain executive records.
• Assist with HR, procurement, and office administration as required.
• Coordinate UAE visa applications, local travel bookings, accommodation, and logistics when necessary.

Strategic Support

• Conduct research and prepare business reports.
• Analyze data and prepare executive summaries.
• Identify opportunities to improve operational efficiency.
• Support the CEO in business development and special projects.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.
• Excellent written and spoken English.
• Strong organizational and time-management skills.
• Exceptional communication and interpersonal abilities.
• High level of discretion and professionalism.
• Ability to multitask and work effectively under pressure.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with CRM systems and project management tools is an advantage.

Preferred Skills

• Strong problem-solving and decision-making abilities.
• Excellent attention to detail and follow-up skills.
• Ability to work independently with minimal supervision.
• Professional appearance and positive attitude.
• Flexibility to work beyond regular office hours when required.
• Experience in the education sector is an advantage.
• Strong knowledge of the Dubai/UAE business environment is an advantage.

Work Location

Dubai, UAE – Office-based position.

Working Hours

• Monday to Saturday
• 9:00 AM – 6:00 PM, or as required by business needs
• One weekly day off as per company policy

What We Offer

• Competitive salary.
• Career growth opportunities within an expanding international education group.
• Dynamic and collaborative work environment.
• Opportunity to work directly with the CEO on strategic initiatives.
• Professional development and exposure to senior-level business operations.

Pay: AED5,000.00 - AED7,000.00 per month

Work Location: In person