Executive Assistant to the CEO

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company's strategic initiatives and daily operations. This role is vital in ensuring seamless communication, efficient scheduling, and effective project coordination across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, technical proficiency, and a proactive approach to problem-solving. Join us to be a key contributor in empowering leadership and fostering organizational excellence!

Responsibilities

• Manage and coordinate the CEO’s complex calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide comprehensive executive administrative support by handling correspondence, preparing reports, proofreading documents, and transcribing meetings with precision.
• Organize and facilitate company events, meetings, and internal communication initiatives to promote collaboration across teams.
• Oversee office management duties such as filing, data entry, clerical tasks, and maintaining confidential information with utmost discretion.
• Assist with bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Coordinate projects by collaborating with various departments, tracking progress, and ensuring deadlines are met efficiently.
• Handle multi-line phone systems with professionalism while practicing excellent phone etiquette; communicate effectively with clients, vendors, and internal stakeholders.
• Support business travel arrangements for executives by booking accommodations, transportation, and preparing itineraries.
• Utilize video conferencing software to facilitate remote meetings; ensure all technical aspects run smoothly for seamless communication.

Qualifications

• Proven experience as an executive assistant or personal assistant supporting C-suite executives in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Excellent written and verbal communication skills; capable of proofreading and editing documents accurately.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and data entry tools such as DocuSign for electronic signatures.
• Experience with project management tools and event planning to organize corporate events or team activities.
• Knowledge of QuickBooks for bookkeeping tasks; familiarity with office management systems is preferred.
• Ability to handle confidential information discreetly while demonstrating high levels of professionalism.
• Technical proficiency in video conferencing software (e.g., Zoom, Teams) and multi-line phone systems.
• Strong typing skills combined with excellent phone etiquette; capable of managing busy schedules efficiently.

Join our team as an Executive Assistant to the CEO to make a meaningful impact through your organizational prowess and proactive support! Your expertise will help shape our company’s success while providing you with opportunities for professional growth in a vibrant work environment!

Pay: $55,087.60 - $66,342.05 per year

Work Location: Hybrid remote in Red Bank, NJ 07701