Executive Assistant to the CEO

Core Duties & Responsibilities:

1. Provide comprehensive executive support to the CEO, including daily coordination and follow-ups.

2. Manage calendars, appointments, meetings, and schedules, ensuring effective time management.

3. Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries.

4. Prepare correspondence, reports, meeting minutes, and other management documents.

5. Handle confidential and sensitive information with professionalism, discretion, and integrity.

6. Coordinate with internal departments, clients, vendors, consultants, and external stakeholders on behalf of management.

Administrative Duties & Responsibilities:

7. Oversee day-to-day office administration, including office supplies, facilities, maintenance, and service providers.

8. Manage contract and agreement renewals, including maintaining a renewal tracker, reviewing key commercial and contractual terms, highlighting expiry dates and obligations, and coordinating with relevant stakeholders for timely action.

9. Maintain accurate filing, records, documentation, and administrative trackers, ensuring information is organized and accessible.

10. Support the planning and coordination of company meetings, events, management activities, and special projects.

11. Manage employee health insurance additions and deletions, maintain accurate records, and coordinate timely updates with the insurance provider/broker.

12. Undertake ad hoc assignments and management projects, proactively identifying opportunities to improve administrative efficiency and workplace operations.

Desired Candidate Profile

Required Qualifications & Experience - Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field.

5u20138 years of relevant experience in Executive Assistance, Office Administration, or a similar role. UAE experience is preferred.

Previous experience supporting senior executives or management is highly preferred.

Experience with calendar management, travel coordination, meeting coordination, and document management.

Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, etc.

Proficient in using advanced AI tools and technologies