Executive Assistant to the CEO

About the Role

We are looking for an Executive Assistant to the CEO who can operate as a highly capable extension of the CEO. Job location is West Goregaon, Mumbai.

This is not a traditional administrative EA role. You will work closely with the CEO across meetings, calendars, presentations, projects, research, communication, follow-ups, and day-to-day execution.

The ideal person is highly organized, technically comfortable, a strong communicator, and able to take ownership of tasks with minimal supervision.

What You’ll Do

CEO & Calendar Management

• Manage the CEO’s calendar, meetings, calls, and appointments.
• Coordinate with internal teams, investors, clients, partners, and external stakeholders.
• Help prioritize meetings and ensure the CEO has the right context and information ahead of them.
• Track follow-ups and action items coming out of important meetings.
• Help manage the CEO’s day-to-day workflow and priorities.

Presentations & Business Work

• Create and update PowerPoint pitch presentations, proposals, and business documents.
• Assist in preparing presentations for investors, clients, partners, conferences, and internal meetings.
• Research and compile information needed for decks, meetings, and business decisions.
• Work with Excel/Google Sheets for tracking, reporting, and operational work.

Project & Workstream Tracking

• Maintain visibility into ongoing projects, conversations, and follow-ups across the company for the CEO.
• Track commitments, deadlines, deliverables, and next steps.
• Follow up with relevant teams and stakeholders to ensure things don’t get dropped.
• Maintain trackers and working documents across multiple ongoing initiatives.
• Help the CEO stay on top of important threads across the company.

AI & Productivity

• Use AI tools such as ChatGPT, Claude, and other productivity tools as part of everyday work.
• Use AI to research, summarize, structure information, draft content, analyze data, improve presentations, and automate repetitive tasks.
• Be comfortable learning new AI tools and figuring out how they can be applied to everyday business workflows.

General Support

• Support the CEO with research, communication, documentation, travel coordination, and other day-to-day requirements.
• Handle sensitive and confidential information with discretion.
• Take on ad-hoc projects and tasks that require quick execution and problem solving.
• Act as a reliable point of coordination between the CEO and different teams/stakeholders.

What We’re Looking For

• 2–3 years of experience in an Executive Assistant, Business Operations, or similar role.
• Prior experience working at a technology startup or fast-growing company is strongly preferred.
• Excellent written and spoken English communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities without losing track of deadlines or follow-ups.
• Strong PowerPoint skills and an eye for creating clean, professional presentations.
• Strong working knowledge of Excel / Google Sheets.
• Proficiency with Google Workspace including Gmail, Calendar, Docs, Sheets, and Drive.
• Comfortable using ChatGPT, Claude, and other AI tools to improve productivity and output.
• Comfortable working directly with senior leadership and external stakeholders.

The Kind of Person Who Will Do Well Here

We’re looking for someone who is:

• Sharp and proactive — you don’t need to be told every step.
• Highly organized — you naturally keep track of people, tasks, deadlines, and details.
• Technically capable — you can figure things out rather than waiting for someone to show you.
• A strong communicator — clear, concise, confident, and comfortable communicating with senior stakeholders.
• Business-minded — you understand why something needs to be done, not just what needs to be done.
• AI-native — you actively use AI to improve how you work.
• High ownership — if something is assigned to you, you make sure it gets done properly.

Education

• A MBA from a top university, preferably in Business, Management, Commerce, Engineering, or a related discipline.
• We care more about ability, communication, judgment, and execution than the exact degree.

Pay: ₹800,000.00 - ₹1,200,000.00 per year

Work Location: In person