Executive Assistant to the CEO

The Executive Assistant to the CEO provides high-level administrative, organizational, and coordination support to the Chief Executive Officer. The role requires a highly organized, discreet, and proactive professional who can manage confidential information, coordinate executive activities, and ensure the efficient flow of communication and priorities across the organization.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, travel arrangements, and daily schedule.
• Coordinate and prepare meetings, including agendas, presentations, minutes, and necessary documents.
• Act as the primary point of contact between the CEO and internal departments, clients, business partners, government offices, and other external stakeholders.
• Prepare, review, and organize correspondence, reports, presentations, memoranda, and other executive documents.
• Monitor and follow up on action items, commitments, and instructions issued by the CEO to ensure timely completion.
• Handle confidential and sensitive company, financial, operational, and personnel information with a high degree of discretion.
• Assist the CEO in tracking important projects, deadlines, business activities, and organizational priorities.
• Conduct research and prepare summaries, briefing materials, and relevant information required for executive decision-making.
• Coordinate domestic and international business travel, including transportation, accommodations, itineraries, and related arrangements.
• Maintain an organized filing and records-management system for executive documents and correspondence.
• Coordinate with department heads and key personnel regarding requests, meetings, reports, and other matters endorsed by the CEO.
• Represent the CEO professionally when communicating with internal and external stakeholders.
• Perform other executive support and administrative duties as may be assigned by the CEO.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Communications, or a related field.
• At least 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar executive support role.
• Experience supporting a CEO, President, General Manager, or other senior executive is highly preferred.
• Strong experience in calendar management, meeting coordination, business correspondence, and executive documentation.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint; familiarity with Google Workspace is an advantage.
• Strong organizational, time-management, multitasking, and follow-up skills.
• High level of professionalism, confidentiality, discretion, and attention to detail.
• Ability to work independently, prioritize urgent and important tasks, and handle changing priorities in a fast-paced environment.
• Strong interpersonal skills and the ability to communicate effectively with executives, managers, employees, clients, and external stakeholders.
• Willingness to travel or work beyond regular hours when required by business needs.

Pay: Php25,000.00 - Php40,000.00 per month

Work Location: In person