Executive Assistant to the CEO

Are you a highly organized administrative professional with a passion for cultural preservation and mission-driven work? Crazy Horse Memorial Foundation is seeking a dedicated, detail-oriented Executive Assistant to provide vital support within our leadership framework.

In this role, you will work directly and solely under the supervision of the CEO. You will serve as a foundational pillar for our leadership team, assisting with complex administrative tasks, safeguarding confidential operations, and ensuring our Senior Executive Team (SET) and Board of Directors (BOD) are seamlessly prepared to achieve the foundation’s mission.

Key Responsibilities

· Provide comprehensive, administrative and secretarial assistance to the CEO, Senior Executive Team, and Board of Directors.

· Manage complex calendars, coordinate speaking engagements, schedule critical meetings, and arrange detailed travel logistics and itineraries.

· Handle phone and email inquiries with exceptional tact, diplomacy, and professionalism, ensuring accurate routing and timely resolution.

· Research, compile, draft, edit, and meticulously proofread correspondence, presentations, proposals, and reports.

· Coordinate meeting setups, prepare documentation, manage logistics, and accurately transcribe meeting minutes.

· Act as a professional, seamless intermediary between executive leadership, direct reports, and external partners to negotiate timelines and balance organizational deadlines.

· Supervisory responsibilities for Central Office staff.

What we are looking for:

· A proven ability to maintain absolute confidentiality and exercise impeccable judgement.

· A highly organized multitasker who excels at managing shifting priorities and meeting strict deadlines in a fast-paced environment.

· A candid, professional demeanor that excellently represents Crazy Horse Memorial Foundation to board members, staff, and the public.

· Outstanding verbal, telephonic, and written communication skills.

· Nights and weekends may be required.

Position Requirements

· Minimum of an associate’s degree in business administration, business management, or a related field (a bachelor’s degree is preferred).

· Minimum of three (3) years of professional office experience (or an equivalent approved combination of advanced education and experience preferred).

· Strong computer skills, with preferred proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

· Exceptional writing, editing, and proofreading capabilities.

How to Apply:

If you are ready to contribute your skills to a monumental cultural legacy and advance the efficiency of our leadership team, we want to hear from you!

Please submit your resume and a cover letter detailing your relevant administrative experience to:

[email protected]

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person