Executive Assistant to the CEO

Executive Assistant to the CEO

Location: Conroe / North Houston, TX
Employment Type: Full-Time
Reports To: Chief Executive Officer

Job Summary

We are seeking an experienced Executive Assistant to provide dedicated administrative and organizational support to our CEO. This position will manage scheduling, travel arrangements, meeting coordination, correspondence, expense reporting, and day-to-day administrative needs.

The ideal candidate is organized, dependable, discreet, and comfortable working directly with senior leadership. This person should anticipate needs, manage changing priorities, and follow through on tasks independently.

Key Responsibilities

• Manage the CEO’s calendar, schedule appointments and meetings, resolve scheduling conflicts, and coordinate across time zones.
• Arrange flights, hotels, ground transportation, and reservations; prepare detailed itineraries and handle changes or cancellations.
• Coordinate meetings, prepare agendas and supporting materials, record action items, and follow up on deadlines.
• Serve as an administrative point of contact between the CEO, company leadership, internal departments, external advisers, vendors, and business partners.
• Draft, review, and organize emails, correspondence, presentations, and other business documents.
• Prepare expense reports, maintain receipts, submit reimbursement and payment requests, and follow up through established approval procedures.
• Track the CEO’s administrative requests and support needs, coordinate with the appropriate company contacts, and communicate progress or delays.
• Maintain confidential files, contact lists, and business records with accuracy and discretion.
• Coordinate visitors, meeting spaces, office supplies, and routine office services.
• Assist with personal appointments, reservations, and related administrative arrangements within the agreed scope of the position.
• Provide additional administrative support related to the CEO’s daily activities and business priorities.

Required Qualifications

• At least three years of relevant administrative or executive support experience, including direct support to a senior leader.
• Demonstrated experience managing calendars, travel arrangements, meeting logistics, and expense reporting.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams, or comparable business applications.
• Excellent organizational skills, attention to detail, and consistent follow-through.
• Ability to prioritize competing requests and adapt to changing schedules.
• Sound judgment and discretion when handling confidential business and personal information.
• Ability to work independently while recognizing when approval or clarification is needed.
• High school diploma or equivalent.

Preferred Qualifications

• Five or more years of relevant experience, including at least two years supporting a CEO, president, business owner, or other senior executive.
• An associate or bachelor’s degree in business administration, office administration, communications, or a related field.
• Completion of a formal administrative assistant, executive assistant, or office administration training program.
• Certified Administrative Professional (CAP), Microsoft Office Specialist (MOS), or comparable credentials.
• Experience supporting leadership in manufacturing, energy, or a growing business.
• Experience coordinating with international teams across time zones.

Relevant professional experience will be considered alongside education and training. A bachelor’s degree or specific administrative certification is not required.

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Relocation assistance

Work Location: In person