Executive Assistant to the CEO

Overview

As Executive Assistant to the CEO, you’ll keep priorities moving through thoughtful executive administrative support, clear communication, and dependable follow-through. You’ll manage executive calendars, coordinate projects and business international travel, and help the office run smoothly while handling sensitive information with care.

Duties

• Manage the CEO’s calendar using Microsoft Outlook Calendar; schedule meetings and coordinate video conferencing software.
• Arrange business travel, organize events, and support event planning from logistics through follow-up.
• Coordinate projects, track details, and support internal communication and collaboration with C-suite executives.
• Handle calls with professional phone etiquette, including on multi-line phone systems; provide customer service to visitors and colleagues.
• Prepare and proofread correspondence, type and transcribe notes, enter data, maintain files, and support bookkeeping tasks using QuickBooks and DocuSign as needed.

Experience

• Personal Assistant, or Corporate Executive Assistant experience supporting C level executives
• Strong organizational skills, writing skills, computer literacy, and technical proficiency with Microsoft Office and other productivity software.
• Familiarity with office management, project coordination or project management, calendar management, and managing executive calendars.
• Experience with confidential information handling, filing, data entry, proofreading, transcription, and business travel arrangements.
• Event planning, organizing events, video conferencing software, DocuSign, and multi-line phone systems are useful; equivalent experience is welcome.

Pay: $100,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person