Executive Assistant to the CEO

Information Process Solutions (IPS Pakistan) is seeking a highly organized, proactive, and discreet Executive Assistant to the CEO to provide high-level administrative, coordination, and executive support.

This role requires close coordination with the CEO and plays an important part in ensuring effective time management, smooth executive operations, timely follow-ups, and seamless communication with internal and external stakeholders.

The ideal candidate will be detail-oriented, trustworthy, professional, and adaptable, with the ability to handle confidential information and changing priorities in a fast-paced executive environment.

Job Details

Position: Executive Assistant to CEO

Company: Information Process Solutions (IPS Pakistan)

Location: House No. 372, Old RGA Factory, Main Ferozepur Road, New Dera Mian Saeed, Lahore, Pakistan

Work Arrangement: Hybrid, based on CEO's availability

Employment Type: Full-Time

Working Days: Monday – Friday

Key Responsibilities

• Act as a primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO's calendar, appointments, meetings, and scheduling requirements.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Manage emails, correspondence, documentation, and communications on behalf of the CEO when required.
• Prepare professional reports, presentations, briefs, and other executive documents.
• Handle confidential documents, communications, and sensitive information with a high level of discretion.
• Coordinate with different departments to ensure alignment on priorities, deliverables, and timelines.
• Assist the CEO with professional and administrative tasks as required.
• Support day-to-day executive operations and ensure important deadlines and commitments are followed through.
• Assist with travel arrangements and other executive scheduling requirements.
• Maintain organized records and ensure timely follow-up on pending matters.

Required Knowledge, Skills & Abilities

• Proven experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role.
• Exceptional organizational, time-management, and multitasking skills.
• Excellent written and verbal English communication skills.
• Strong professionalism, confidentiality, integrity, and discretion.
• Ability to work independently with minimal supervision.
• Strong follow-up and coordination skills.
• Ability to manage changing priorities in a fast-paced executive environment.
• Strong interpersonal skills and confidence in dealing with senior stakeholders.
• High attention to detail and a proactive approach to problem-solving.

Technical / IT Skills

• Strong proficiency in MS Office – Word, Excel, PowerPoint, and Outlook.
• Calendar and email management systems.
• Professional presentation and report preparation.
• Familiarity with Zoom, Google Meet, Microsoft Teams, and other collaboration tools.
• Ability to efficiently organize digital documents, records, and executive information.

Compensation & Benefits

IPS Pakistan offers a comprehensive benefits package designed to support employee well-being and professional growth, including:

• Market-competitive salary
• Health Insurance – IPD & OPD
• Semi-annual performance increments – January & July
• PKR 7,000 Inflation Allowance
• Professional training and development opportunities
• Career growth opportunities
• Subsidized / in-house meals
• In-house gym
• Recreational facilities and employee engagement activities
• Direct exposure to executive leadership and strategic business operations
• Dynamic and growth-oriented work environment

Why Join IPS Pakistan?

This role offers the opportunity to work closely with senior leadership and gain valuable exposure to executive operations, strategic decision-making, cross-functional coordination, and business management.

If you are highly organized, trustworthy, proactive, and confident in managing executive-level responsibilities, we would like to hear from you.

How to Apply

Interested candidates can share their updated CV through:

WhatsApp: 0332-0777016

Please mention "Executive Assistant to CEO" when applying.

Location: Lahore – Hybrid

Employment Type: Full-Time

Working Days: Monday – Friday

• IPS Pakistan is an Equal Opportunity Employer.

Pay: Rs120,000.00 - Rs250,000.00 per month

Work Location: In person