Executive Assistant to the CEO (EA)

Position Summary

The Executive Assistant to the CEO will act as the key right-hand person to our Chief Executive Officer, ensuring seamless daily operations and supporting various strategic business initiatives of FLEN INTERNATIONAL TRADING CO., LIMITED.

• Job Title: Executive Assistant to the CEO
• Location: Core Area of Mong Kok, Kowloon, Hong Kong
• Employment Type: Full-time

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Key Responsibilities

• Calendar & Travel Management: Manage and coordinate the CEO’s complex daily schedule, professional appointments, international travel logistics, and accommodation details.

• Meeting Facilitation & Follow-up: Arrange board meetings, executive sessions, and external events. Prepare meeting agendas, briefing materials, and presentations. Take precise minutes and ensure systematic tracking of action items.

• Correspondence Handling: Manage incoming and outgoing communications (emails, letters, phone calls), identify high-priority items, draft official responses, and conduct appropriate follow-ups in both Chinese and English.

• Confidentiality Maintenance: Handle high-level confidential and sensitive business, financial, or legal documents with strict discretion and professionalism.

• Cross-Departmental Liaison: Serve as the primary liaison between the CEO and internal teams (Sales, Logistics, Procurement, Finance) to ensure alignment on company goals.

• External Relations Management: Facilitate professional communication and relationship management with global clients, overseas vendors, shipping forwarders, banks, and local authorities.

• Market Insight Support: Assist the CEO in collecting and consolidating international market data, competitor analysis, and industry trends to support decision-making.

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About You (Requirements)

• Education: Diploma or above, preferably in Business Administration, International Trade, English, or related disciplines.

• Experience: Minimum of 1–3 years of working experience as an Executive Assistant, Personal Assistant, or Secretary supporting C-level executives. Experience in international trade, supply chain, import/export, or logistics industries is highly preferred.

• Language Proficiency: Native or fluent in Cantonese, Mandarin, and English with excellent written and spoken communication skills (required for handling bilingual documents).

• Skills & Competencies:

  • Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Chinese word processing.
  • Exceptional time management and the ability to multitask under pressure in a fast-paced trading environment.
  • High emotional intelligence (EQ), mature judgment, and outstanding problem-solving abilities.
  • Strong attention to detail, highly organized, adaptable, and a great team player.

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What We Offer

• Highly competitive salary package with attractive annual performance bonuses.
• Comprehensive medical insurance and corporate benefits.
• Modern, friendly, and energetic office environment located in the heart of Mong Kok.
• Tremendous growth opportunities to gain deep insights into high-level global trading management.

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