Executive Assistant to the CEO (Multi-Business Operations)

Executive Assistant to the CEO (Multi-Business Operations)

Location: North Pattaya, Chonburi
Employment Type: Full-time

About the Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the CEO to provide comprehensive support to the CEO, who oversees multiple businesses, including an international school.

This is more than a traditional administrative role. As the CEO's trusted right hand, you will help manage priorities, coordinate projects, prepare executive reports, and ensure that business operations run smoothly. You will be expected to anticipate the CEO's needs, follow up on key initiatives, and make sure that nothing falls through the cracks.

This position is ideal for someone who enjoys taking ownership, solving problems independently, thinking ahead, and ensuring every important detail is handled with professionalism and efficiency.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel arrangements.
• Coordinate schedules across multiple businesses and departments.
• Prepare meeting agendas, take accurate meeting minutes, and follow up on action items.
• Monitor ongoing projects and ensure deadlines are met.
• Prepare reports, presentations, executive summaries, and business documents.
• Conduct research, gather information, and provide updates to support business decisions.
• Keep the CEO informed of important developments, deadlines, and priorities.
• Liaise with internal teams, external partners, suppliers, and government agencies.
• Draft correspondence, presentations, and official documents.
• Maintain confidential records and executive documentation.
• Organize and prioritize daily tasks for the CEO.
• Handle confidential and sensitive information with discretion.
• Support special projects and perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3 years of experience as an Executive Assistant, Executive Secretary, Office Manager, Project Coordinator, or a similar role.
• Excellent command of both Thai and English (spoken and written).
• Strong organizational, planning, and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, work under pressure, and manage multiple priorities.
• High level of professionalism, integrity, and confidentiality.

We Are Looking For Someone Who Is

• Proactive and always one step ahead.
• Highly organized with exceptional attention to detail.
• Able to anticipate the CEO's needs before being asked.
• Excellent at following up and ensuring tasks are completed on time.
• Resourceful, adaptable, and able to solve problems independently.
• Comfortable working in a fast-paced, dynamic environment.
• Trustworthy, discreet, and able to handle confidential information.
• A strong communicator who can interact professionally with executives, staff, clients, and external stakeholders.
• Able to support a CEO who manages multiple businesses and priorities.
• Willing to take ownership and ensure that nothing important is overlooked.

Why Join Us?

• Work directly with the CEO and gain exposure to multiple business operations.
• Opportunity to contribute to strategic decision-making and business growth.
• Dynamic and collaborative working environment.
• Competitive salary based on qualifications and experience.
• Opportunities for professional growth and career development.