Executive Assistant to the COO

About the Role

We are looking for a highly organized, discreet, and proactive Executive Assistant to

provide executive, administrative, and operational support to the COO. This role is

critical in managing schedules, communications, documentation, and strategic initiatives

while ensuring seamless coordination across the organization.

Key Responsibilities

• Manage and prioritize the COO’s calendar, meetings, and engagements
• Serve as the primary liaison with internal and external stakeholders
• Prepare, review, and manage confidential reports, correspondence, and documents
• Organize meetings, prepare agendas, take minutes, and monitor action items
• Track executive projects, initiatives, and deadlines
• Coordinate business travel, accommodations, and logistics
• Conduct research and prepare executive briefings and presentations
• Support cross-functional coordination among Legal, HR, Finance, Operations, Business Development, and Marketing teams
• Handle sensitive information with the highest level of confidentiality
• Perform other duties assigned by the COO

Qualifications

• Bachelor's Degree in Business Administration, Management, Communications, or a related field
• At least 5 years of experience supporting C-level executives
• Excellent written and verbal communication skills
• Proficient in Microsoft 365 and Google Workspace applications
• Strong organizational, multitasking, and problem-solving skills
• High level of professionalism, discretion, and emotional intelligence
• Able to work independently in a fast-paced and confidential environment
• Willing to work on-site in Ortigas Center, Pasig City

Why Join Us?

• Work directly with top leadership and key decision-makers
• Exposure to strategic business initiatives and executive operations
• Dynamic and growth-oriented work environment

Interested applicants may send their updated CV to:

[email protected]