Executive Assistant To the Founder & CEO

Job Summary

Executive Assistant to the Founder CEO

Location: Bangalore

Company: Atlas Systems

Reports to: Founder CEO

Role Overview

We are seeking a highly strategic, detail-oriented, and proactive Executive Assistant to serve as a trusted partner to the Founder CEO.

This is not a traditional administrative role. This position requires someone who can operate with discretion, anticipate needs, manage executive operations, coordinate cross-functional priorities, and ensure seamless execution of high-impact initiatives across geographies.

The ideal candidate thrives in a fast-paced, growth-oriented environment and can balance strategic thinking with flawless execution.

Key Responsibilities

• Executive Operations Calendar Management
  • Own and optimize the CEO s calendar across multiple time zones (US, India, APAC)
  • Prioritize meetings aligned to strategic objectives
  • Prepare agendas, pre-reads, and briefing notes
  • Ensure disciplined follow-up and action tracking
• Strategic Initiative Support
  • Support quarterly and annual planning cycles
  • Track CEO-level goals and cross-functional initiatives
  • Assist in preparation of board decks, investor materials, and executive presentations
  • Monitor progress on key revenue, product, and expansion initiatives
• Communication Stakeholder Management
  • Draft executive-level communications (internal announcements, partner outreach, investor updates)
  • Coordinate with senior leaders across Sales, Product, Delivery, and Finance
  • Serve as liaison between CEO and leadership team
  • Maintain confidentiality with sensitive corporate matters
• Travel Event Coordination
  • Manage domestic and international travel logistics
  • Coordinate executive participation in conferences, summits, and client events
  • Prepare briefing materials for strategic meetings
• Process Optimization
  • Identify inefficiencies in executive workflows and improve them
  • Establish systems for document management and meeting cadence
  • Support automation using AI tools and digital workflows

Ideal Candidate Profile

• 5-10+ years supporting C-suite executives, preferably in a tech or product company
• Strong business acumen and ability to understand financial, product, and strategic discussions
• Exceptional written and verbal communication skills
• High discretion and emotional intelligence
• Strong organizational and project management skills
• Comfortable working across US and India time zones
• Proficiency in Microsoft 365, Google Workspace, PowerPoint, Excel, and modern AI productivity tools

What Success Looks Like

• CEO calendar aligned 100% to strategic priorities
• Clean action tracking and accountability system in place
• Board and quarterly decks prepared seamlessly
• Proactive anticipation of executive needs
• Measurable increase in CEO bandwidth for strategy, clients, and growth

Personal Attributes

• Calm under pressure
• Structured thinker
• Bias toward action
• Extremely detail-oriented
• Operates with ownership and accountability
• High integrity

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.