Executive Assistant to the Founder & CEO (Remote)

Executive Assistant to the Founder & CEO (Remote)

Company: Chad Love Media (CLM AI)

Location: Remote (New York City, Preferred)

Employment Type: Part-Time Contract / Freelance (Potential to become Full-Time)

Hourly Rate: $30 to $35 Per Hour (Dependent on Experience)

About CLM AI

CLM AI is an ambitious UK Artificial Intelligence startup with a mission to help tackle the global mental health epidemic affecting Generation Z through AI technology, education, digital media and trusted AI experiences.

Our vision is to build one of the world's leading AI wellbeing platforms by combining cutting-edge AI with world-class technology, creator partnerships and enterprise innovation.

We are seeking an exceptional Executive Assistant to support the Founder & CEO as we prepare for the commercial launch of CLM AI and future international growth.

This is an exciting opportunity to become part of the founding team of a mission-driven AI startup with long-term ambitions.

The Role

As Executive Assistant to the Founder & CEO, you will play a key role in helping the Founder stay focused on the highest-value activities, including enterprise sales, fundraising, strategic partnerships and the growth of CLM AI.

You will manage day-to-day operations, administration and project coordination, helping ensure the business runs efficiently as the team expands.

Key ResponsibilitiesExecutive Support

• Manage the CEO's calendar and diary
• Schedule meetings with investors, partners and suppliers
• Organise travel arrangements where required
• Prepare meeting agendas and follow-up actions
• Manage email correspondence and inbox organisation

Project Coordination

• Coordinate software development projects
• Liaise with software engineers, designers and AI specialists
• Track project milestones and delivery timelines
• Coordinate website, branding and marketing activities
• Assist with product launch planning

Business Administration

• Prepare presentations and business documents
• Organise investor materials
• Maintain CRM records
• Manage company documentation
• Assist with board meeting administration
• Coordinate contracts and supplier communications

Partnerships

• Coordinate influencer outreach
• Schedule partnership meetings
• Maintain partnership databases
• Support relationship management with advisors, investors and collaborators

Operations

• Improve internal processes
• Coordinate external freelancers
• Help manage company priorities
• Support day-to-day business operations
• Assist with special projects as required

Required Skills

• Excellent organisational skills
• Outstanding written and verbal English
• Strong attention to detail
• Ability to manage multiple priorities
• Experience supporting senior executives or founders
• Excellent communication skills
• Professional and discreet
• Highly proactive
• Strong problem-solving ability

Software Experience

Experience using some of the following is desirable:

• Microsoft Office
• Google Workspace
• Notion
• Trello
• Asana
• ClickUp
• Monday.com
• Slack
• Zoom
• Microsoft Teams
• LinkedIn
• Canva (desirable)

Who We're Looking For

We're looking for someone who enjoys helping ambitious founders succeed.

You should be highly organised, calm under pressure and capable of managing multiple projects simultaneously.

This role would suit someone who enjoys working in a fast-moving startup environment and wants to play a meaningful role in building an international AI company from the ground up.

Why Join CLM AI?

• Become part of the founding team
• Flexible remote working
• Opportunity to work alongside experienced technology professionals
• Exposure to AI, enterprise technology and venture fundraising
• Significant opportunity for personal and professional growth
• Potential to progress into a Chief of Staff or Operations Manager role as the company scales

To Apply

Please include:

• CV / Resume
• LinkedIn Profile
• Short cover letter
• Details of previous Executive Assistant, Operations or Project Coordination experience
• Availability and hourly rate

We are looking for someone who is proactive, resourceful and excited about supporting the growth of an ambitious AI startup with a mission to make a positive impact on young people's lives.

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Benefits:

• Relocation assistance

Work Location: Remote