Executive Assistant to the General Manager

Job Purpose
The Executive Assistant to the General Manager provides high-level administrative, organizational, and strategic support to the General Manager. This role acts as the primary point of contact for internal and external stakeholders, manages executive communications, and coordinates key operational initiatives.

Key Responsibilities

1. Administrative & Calendar Management

• Manage and optimize the General Manager's complex daily schedule and meeting arrangements.
• Screen, prioritize, and manage incoming emails, correspondence, and phone calls.
• Coordinate comprehensive domestic and international travel itineraries and accommodation.
• Process executive expense reports, purchase requisitions, and invoices.

2. Communication & Liaison

• Act as a reliable liaison between the GM, department heads, clients, and partners.
• Draft, proofread, and format professional correspondence, announcements, and presentations.
• Welcome and host high-level visitors, clients, and VIP guests.

3. Meeting Coordination & Follow-up

• Organize executive meetings, prepare agendas, and compile briefing materials.
• Attend key meetings to record comprehensive minutes and action items.
• Track project progress and follow up on action items with cross-functional teams.

4. Data Management & Project Support

• Conduct research, gather data, and prepare preliminary analysis for executive decision-making.
• Handle sensitive, proprietary, and confidential company information with strict discretion.
• Maintain organized physical and digital filing systems for the executive office.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience: Minimum of 3+ years of experience as an Executive Assistant supporting C-level executives or General Managers.
• Language Proficiency: Exceptional verbal and written English communication skills.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Core Competencies:
• Strong organizational, multitasking, and time-management skills under pressure.
• High emotional intelligence, adaptability, and proactive problem-solving mindset.
• Utmost professionalism, integrity, and discretion.

Benefits

• Competitive salary and performance-based bonus
• Comprehensive health and medical insurance
• Paid time off (PTO) and annual leave
• Career advancement opportunities within the organization

Pay: $4,300.00 - $10,000.00 per month

Work Location: In person