Executive Assistant to the General Manager

Key Responsibilities

• Manage the General Manager’s calendar, appointments, meetings, and business travel arrangements.
• Prepare meeting agendas, minutes, reports, presentations, and other business documents.
• Coordinate communication between the General Manager, internal departments, clients, consultants, contractors, and other business partners.
• Monitor project progress and follow up on outstanding tasks, deadlines, and action items.
• Assist with project documentation, correspondence, quotations, contracts, and administrative records.
• Arrange business meetings, site visits, client visits, and corporate events when required.
• Conduct research, compile information, and prepare summaries to support management decisions.
• Handle confidential information and sensitive business matters with professionalism and discretion.
• Support business planning, operational coordination, and special assignments as directed by the General Manager.

Requirements

• Diploma or degree in Business Administration, Management, Engineering, or a related discipline.
• Relevant experience in executive assistance, administrative coordination, project support, or business operations.
• Strong organisational, time-management, and multitasking skills.
• Good written and verbal communication skills in English.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to coordinate effectively with different stakeholders and manage competing priorities.
• A proactive, detail-oriented, and responsible approach to work.
• Ability to handle confidential information and work independently with minimal supervision.
• Experience in construction, engineering, building materials, or project-based industries will be an advantage.

What We Offer

• Competitive salary commensurate with experience and qualifications.
• Opportunities to work closely with senior management.
• Exposure to project coordination and business operations.
• Professional development and opportunities to broaden your skills.
• A collaborative working environment.

Pay: $6,400.00 - $10,500.00 per month

Benefits:

• Employee assistance programme
• Health insurance
• Professional development
• Promotion to permanent employee
• Vision insurance

Work Location: In person