Executive Assistant to the Managing Director

About the Business

The Superseal Group (AUST) is a growing Australian company and industry leader in specialised waterproofing solutions for the construction and building industries.

Celebrating 25 years in business, the group is led by a highly engaged Managing Director with interests across multiple businesses and projects. This is a rare opportunity to work closely with an experienced business owner in a role that extends well beyond traditional executive support.

About the Role

This is an exceptional opportunity for an experienced Executive Assistant who can provide more than traditional administrative support.

Working closely with the Managing Director, this role is about creating leverage, protecting time, improving clarity, anticipating needs, driving accountability and ensuring important priorities become outcomes.

The Executive Assistant will become a trusted right-hand support to the Managing Director, helping create the space for strategic thinking while ensuring execution happens with professionalism, pace and attention to detail.

This role supports the Managing Director across Superseal and related business interests. It requires someone who is highly organised, commercially aware, discreet, proactive and confident operating in a fast-paced environment where priorities can shift quickly.

Success in this role comes from anticipating what is needed, creating clarity, managing follow-through and ensuring priorities become outcomes. The successful candidate will help create time and space for the Managing Director to focus on strategic priorities, key relationships and business growth, while providing confidence that important matters are organised, progressing and under control.

Key Responsibilities

• Own the Managing Director’s calendar, not just schedule it, ensuring time is aligned to high-value priorities
• Manage appointments, meetings, travel arrangements and selected personal commitments with discretion and professionalism
• Prepare the Managing Director before important meetings by coordinating agendas, briefing notes, presentations and supporting information
• Ensure meetings have clear purpose, outcomes, actions, ownership and accountability
• Turn ideas into action by capturing follow-up items, allocating responsibilities, setting deadlines and tracking completion
• Act as a central communication point between the Managing Director, leadership team, customers, suppliers, advisors and key stakeholders
• Identify risks, opportunities, gaps and issues early, bringing forward matters that genuinely require executive attention
• Prepare reports, presentations, business documents, meeting notes and project updates with strong accuracy and attention to detail
• Coordinate strategic initiatives, confidential projects, leadership meetings and special assignments
• Maintain organised records, reminders, documentation and administrative systems
• Handle confidential information with the highest level of professionalism and discretion

About You

We are looking for someone who is professional, proactive and highly organised, with the judgement and confidence to provide trusted support at senior level.

Ideally you will possess:

• Previous experience as an Executive Assistant, Executive Partner, Personal Assistant or senior administrative professional
• Outstanding organisational and time management skills
• Exceptional written and verbal communication skills
• High attention to detail with a strong commitment to accuracy
• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint
• Ability to manage multiple priorities in a fast-paced environment
• Commercial awareness and practical problem-solving ability
• Professional presentation and excellent interpersonal skills
• Absolute discretion and the ability to maintain confidentiality
• Confidence to follow up actions, challenge respectfully when required and keep priorities moving
• Current Driver Licence

Personal Attributes

The successful Executive Partner will be:

• Highly organised without being rigid
• Calm under pressure and emotionally intelligent
• Discreet, trustworthy and commercially aware
• Solutions focused and proactive rather than reactive
• Confident enough to challenge respectfully when required
• Committed to continuous improvement

Highly Regarded

• Experience supporting a Managing Director, CEO or business owner
• Exposure to the construction, building or trade industries
• Experience coordinating business projects and executive reporting
• Relevant qualifications in Business Administration or a related discipline

What's on Offer

• Permanent full-time opportunity based in Yatala
• Work closely with an experienced and respected Managing Director
• Diverse role offering genuine variety, responsibility and influence
• A salary package between $75K and $90K plus superannuation will be negotiated based on experience

Applications

If this role sounds like the CAREER OPPORTUNITY you've been looking for, please submit your application (CV and a cover letter outlining your suitability for the role) now!

Please note that only applicants meeting the criteria outlined above will be contacted as part of the short-listing process.

All applications will be treated as strictly confidential. Thank you in advance for your interest.