Executive Assistant to the Managing Director

Executive Assistant to the Managing Director (Operations Coordination, Dubai)

Short summary: Run the Managing Director’s day and make sure decisions turn into action across production, sales and talent. Half executive support, half operations coordination, in a growing media agency.

Complete vacancy

EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

• Employment: Full time, office based
• Location: Al Garhoud Views, Dubai
• Salary: AED 3,000 to 4,000 per month
• Reports to: Founder and Managing Director

ABOUT ALBAB MEDIA

ALBAB Media is a Dubai based creative and marketing agency founded in 2021. We deliver influencer marketing, content creation, media production and AI driven solutions for brands including Nestle, P&G, Nike, Audi, Gucci with Ounass, Majid Al Futtaim and Dettol, alongside a roster of regional influencers and talent.

ABOUT THE ROLE

This is the founder’s right hand while the company is being built. Half the job is executive support: calendar, meetings, follow ups, travel and priorities. The other half is operations, making sure the things agreed in a meeting actually happen across production, sales and talent.

You will know what is going on in the business before most people do, which is why discretion matters here as much as organisation.

THE ENVIRONMENT

ALBAB Media is a startup. The team is small, the chain of command is short and priorities change with the work. You will own your area end to end, take the initiative without waiting to be asked, and get hands on with whatever the client or the project needs that day. If you want a fixed routine inside a large structure, this is not the right place. If you want to see how a business is built and help build it, it is.

WHAT YOU WILL DO

• Run the Managing Director’s calendar, meetings and daily priorities, and protect the time that matters
• Sit in on meetings, capture decisions and actions, then chase them until they are closed
• Coordinate across production, sales, talent and finance so projects do not stall between teams
• Keep the trackers current: projects, deadlines, deliverables, invoices, expenses and supplier payments
• Prepare documents, quotations, reports and presentations
• Handle scheduling and logistics for clients, influencers, models and crew
• Manage day to day office operations, suppliers and visitors
• Handle travel, bookings and company paperwork
• Keep company, client and talent information confidential

WHAT WE ARE LOOKING FOR

Essential

• Experience in an executive assistant, administration, coordination or operations role
• Organised by system, not by memory. You track things in a tool, not in your head
• Strong written and spoken English
• Confident with Microsoft Office or Google Workspace, and quick to pick up new tools
• The judgement to know what needs the Managing Director and what you can close yourself
• Calm under pressure and comfortable in a fast moving startup where the day changes
• Discreet, reliable and direct

Preferred

• Arabic
• Experience with a task tool such as Notion, Asana, Trello or Monday

WHY THIS ROLE IS WORTH TAKING

You will work beside the founder daily and see how a media business is actually run, from client pitches to production to the numbers. The salary reflects the starting point, not the ceiling. As the company grows and you show you can carry more, the role and the package are built to grow with it.

Applications are welcome from all qualified candidates. Selection is based on skills, experience and fit for the role.

Pay: From AED3,000.00 per month

Work Location: In person