Executive Assistant to the President

Executive Assistant to the President

Tebbens Steel LLC
800 Burman Blvd, Calverton, NY 11933
Full-Time | Monday–Friday, 8:00 AM–5:00 PM
Salary: $60,000–$[MAX] per year, depending on experience

About Tebbens Steel

Tebbens Steel LLC is a Long Island-based structural steel fabrication and erection company with a long history of serving the construction industry. We specialize in structural steel, custom stairs, railings, brackets, ornamental iron, and specialty metal fabrication.

We are seeking an experienced and highly organized Executive Assistant to the President to join our team in Calverton, NY.

About the Position

The Executive Assistant will work directly with the President and provide high-level administrative, organizational, and business support across a wide range of responsibilities.

This is a fast-paced, hands-on position that requires someone who can manage a busy schedule, coordinate meetings and communications, handle time-sensitive requests, and keep multiple priorities moving at once.

The ideal candidate is extremely organized, proactive, assertive, resourceful, and comfortable taking ownership of tasks. Priorities can change quickly, and the ability to determine what needs immediate attention while keeping routine responsibilities on track is essential.

This is an excellent opportunity for someone who enjoys being at the center of a busy business operation and wants to work closely with company leadership.

ResponsibilitiesExecutive Support

• Manage and maintain the President's calendar, appointments, meetings, and commitments
• Schedule and coordinate internal and external meetings
• Coordinate meeting logistics, including rooms, meals, materials, and other arrangements
• Manage incoming correspondence and organize the President's office mail
• Monitor the President's office phone inbox and route or follow up on communications as needed
• Manage and organize emails and assist with correspondence and follow-up
• Prepare, edit, format, and organize documents, reports, spreadsheets, presentations, and other materials
• Track deadlines, commitments, follow-ups, and outstanding items
• Assist with travel arrangements, itineraries, reservations, and related logistics
• Maintain organized digital and physical records
• Handle confidential business, employee, and company information with discretion

Administrative & Business Support

• Serve as a professional point of contact between the President and employees, customers, vendors, contractors, and other business contacts
• Make calls and communicate with insurance companies, vendors, service providers, government agencies, and other outside organizations on behalf of the President
• Research and resolve administrative issues as they arise
• Assist with purchasing, ordering, scheduling, and other business-related administrative needs
• Manage company purchases and expenses as authorized, including use of a company credit card
• Coordinate lunches, meetings, events, and other company functions
• Assist with occasional personal administrative tasks and errands for the President
• Assist with special projects and other duties as assigned
• Provide backup administrative support to other areas of the office when needed

Employee & HR Support

• Assist with onboarding and administrative preparation for new employees
• Help coordinate new-hire paperwork, schedules, introductions, and onboarding logistics
• Assist with employee-related administrative tasks and communications
• Provide administrative support for employee benefits, insurance, payroll-related matters, and other HR functions when needed
• Work with company leadership and other office personnel to help ensure administrative needs are handled efficiently

Priorities & Problem-Solving

• Respond to urgent and time-sensitive requests while maintaining regular responsibilities
• Take ownership of tasks from start to finish and follow up until completion
• Anticipate needs and identify potential issues before they become problems
• Prioritize competing demands and adjust quickly as business needs change
• Exercise sound judgment when determining what requires immediate attention
• Coordinate with employees and departments on behalf of the President as the role develops
• Step in to provide administrative coverage when other office personnel are unavailable

QualificationsRequired

• Previous professional office, administrative, executive assistant, office manager, or similar experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Ability to manage multiple priorities and shifting deadlines
• Ability to work independently and take initiative
• Strong problem-solving and decision-making skills
• Ability to remain calm, professional, and organized in a fast-paced environment
• Professional phone and email etiquette
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Outlook, Word, and Excel
• Ability to learn new software and company systems quickly
• Professional demeanor and ability to communicate effectively with employees at all levels of an organization

Preferred

• 3+ years of administrative or executive assistant experience
• Previous experience supporting a company owner, President, CEO, or other senior executive
• Experience in construction, structural steel, manufacturing, engineering, architecture, or a related industry
• Previous experience working in a fast-paced small or mid-sized business
• Experience with employee onboarding or HR administration
• Experience coordinating purchasing, vendors, insurance, or other business services
• Familiarity with project management or business management software
• Experience with Tekla PowerFab or similar project management software
• Bilingual English/Spanish communication skills are a plus
• Associate's or bachelor's degree in business administration, communications, or a related field

The Ideal Candidate

The successful candidate will be someone who is highly organized, assertive, proactive, and resourceful.

You should be comfortable walking into a busy day with a full list of responsibilities and then adjusting when an urgent request comes up. You know how to determine what needs to happen immediately, what can wait, and what needs to be followed up on.

We are looking for someone who doesn't simply wait for instructions. The ideal candidate will take ownership, anticipate needs, solve problems, and follow through.

Experience in construction or steel is a significant advantage, but we are also interested in candidates with strong executive-assistant experience who can quickly learn our industry and business.

Above all, this position requires someone who is trustworthy, dependable, discreet, professional, and comfortable working directly with company leadership.

Schedule & Availability

Monday–Friday, 8:00 AM–5:00 PM

Occasional availability outside normal business hours may be required based on business needs.

Compensation & Benefits

• $60,000–$[MAX] annual salary, depending on experience
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Life insurance
• Disability insurance
• Paid time off
• Paid holidays

Pay: $60,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person