Executive Assistant to the Superintendent

Job Description Overview:

The Executive Assistant to the Superintendent performs the duties as directed by the Superintendent that support the mission, programs, and initiatives of the school district. The Executive Assistant to the Superintendent will execute highly responsible, confidential, and complex secretarial and administrative assistant duties.

Qualifications:

• Minimum High School Diploma or equivalent
• Excellent oral and written communication skills
• Strong interpersonal skills
• Demonstrated proficiency in using word processing and database programs including speed and accuracy
• Knowledge of principles, practices and procedures utilized in an administrative office

Duties and Responsibilities:

• Assist and support the Superintendent in the day to day operations of the school district
• Demonstrate discretion, sound judgment, and ethical behavior in handling confidential situations
• Coordinate and oversee the preparation of the Board of Education agenda, dissemination of materials to appropriate persons, attend Board meetings, prepare official minutes of Board meetings and maintain official records of the minutes
• Post information on open meetings with appropriate media sources
• Handle the processing of the Superintendent’s correspondence, inquiries, reports, notices, etc.
• Maintain accurate filing system for all district documents
• Purchasing of office supplies
• Official student enrollment reporting to state
• Update the website on Board meetings and agendas
• Ensure compliance with ISBE document retention procedures
• Maintain Superintendent Calendar, schedule appointments, make travel arrangements
• Prepare District 126 Calendars (ISBE, Parent Calendars)
• Coordinate and maintain facility usage
• Administer and oversee the Food Service program (Cook training, parent applications, reporting)
• Complete General State Aid report to ISBE
• Maintain security card access system
• Monitor School Board elections
• Coordinate Clark Alford and Marilyn Clemens scholarships
• Coordinate and prepare Report to the Community (three times a year)
• Process Workers Compensation claims

Physical Requirements:

• The employee should have the physical capabilities to perform the job functions

Disclaimer

• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time;
• This description reflects management's assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned;
• This job description is subject to change at any time
• District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990

Benefits:

• Health insurance
• Life insurance
• Paid time off

Work Location: In person